HR Officer - Boubess Group - Lebanon

- To maintain an up to date CV’s Database, for future facilitation of recruitment needs.
- To assist in recruitment process.
- Establishes and maintains effective employee relations.
- Conducts Induction / Orientation program for all newly joined employees, as per the hotel standards.
- Receive staff complaints, suggestions and queries and make sure they have been handled properly.
- Maintains an up to date computerized and filing database of all employees.
- Coordinates with all Departments with regard to Human Resources related activities.
- Assists in maintaining personnel files for all employees in methodical and confidential manner.
- Maintains files and other information under strict confidentiality.
- Coordinates the staff employment process for the department and the outlets as appropriate.
- Monitors staff performance appraisal completions, tracks annual and sick leave accruals and usage and leave of absence and overseas employee separation documents.
- Conducts first level screening and/or advises on screening procedures for staff or job searches.
- Develops and maintains confidential departmental staff and associated files, documents and/or database.
- Conduct orientation session and coordinate with all outlets.

Apply Online

Media Officer - Oxfam - Lebanon

JOB PURPOSE:
To maximise coverage of Oxfam’s programme and campaign messages in the Syria crisis response by developing and delivering effective media and communication strategies.

DIMENSIONS:
- Raises the profile of Oxfam’s Syria response programming in Lebanon media.
- Develops and delivers media work that has a significant impact on Oxfam’s public image - at national and international level - and makes sensible judgments, working within Oxfam policy and procedures.
- Makes decisions and solves problems on complex issues, requiring creative thinking to find best solutions and drawing on information from a variety of sources to inform decision making.
- Required to operate to tight deadlines, using independent judgement within clear parameters.
- Develops and implement projects which could be either stand-alone or part of larger programmes.
- Represents Oxfam to external contacts, especially journalists. Expert knowledge of Lebanese media environment and communication tools
- Capacity to independently produce quality media and communication materials (press releases, video, photos, audio, infographics.) that can be used by a variety of media nationally, regionally and globally.

KEY RESPONSIBILITIES:
- To regularly generate high quality media coverage of Oxfam’s programme and advocacy work, primarily for Lebanon but also occasionally international outlets. This includes developing press releases, reactive lines, questions and answers and to organise press conferences, media briefing, organising visits of journalists and celebrities to programme locations (including logistical arrangements).
- To produce digital contents (stories, photos, blogs, videos) to be used on Oxfam and other websites and to liaise with relevant staff at regional and Oxford level to maximise the use of the contents generated.
- To act as spokesperson for Oxfam in media interviews if required, and brief other staff ahead of media interviews or press conferences.
- To contribute to media and overall campaigns strategy planning for the Syria response.
- To regularly visit country programmes to ensure a direct link between programme work and media coverage, and to identify and generate high quality media and communication opportunities.
- To build relationships with media colleagues in other organisations (eg NGOs, UN agencies), to coordinate and collaborate on media projects.
- To build and maintain excellent relationships with Lebanese media outlets and maintain a database of Lebanese media contacts.
- To monitor and evaluate media coverage generated and to draw lessons to improve coverage, and provide regular analysis on Lebanese media coverage issues relevant to Oxfam’s programme and campaigns work.
- Flexibility to work out of normal offices hours is required, recognising media is not a standard “office hours” job.

Skills
- Minimum of 2 years experience for holders of a Masters Degree or 4 years for holders of a Bachelors Degree. The experience should be working in the Lebanese media environment, either as a journalist or as a media officer, with a proven record of generating media coverage.
- Strong writing skills, preferably with a history of writing for media, and ability to produce quality communication materials within tight deadlines.
- Strong organisational and personal management skills, with ability to prioritise work issues to meet deadlines.
- Strong social media skills (eg using websites/Twitter/blogs)
- Good interpersonal skills and ability to develop and maintain relationships
- Good analytical and conceptual thinking skills with good strategic perspective, able to understand complex issues and information from different sources and present this clearly and simply
- Ability to work creatively, effectively and in an innovative manner and to identify and develop new ways to use the media to Oxfam’s advantage
- Excellent communication skills, in written and verbal

KSaleh@oxfam.org.uk

Training Program Officer - Knowledge Development - Lebanon

Knowledge Development Company, a Lebanese Company is seeking a Training Program Officer for the USAID-funded “Expand Your Horizons” program in Lebanon. Lebanese Nationals are encouraged to apply.

Duration: Available immediately. Possible duration to October, 2015.
Location: Beirut, Lebanon
Reports To: Training Coordinator

Background: This position is part of a technical team that supports organizational capacity building and participant training in Lebanon. The program, Expand Your Horizons (EYH), is a three year USAID-funded project aiming to build the technical and professional capacity of Lebanese organizations and their employees to play a more effective role in their community.

General Summary: The three Training Program Officers will work with the EYH Training Coordinator to manage all aspects of design and implementation for EYH assessments, trainings, follow-on activities, and logistics.

Specific Responsibilities:
- Conduct outreach and communication with target Lebanese organizations
- Assist with the selection of organizations for participation in the program
- Conduct organizational assessments and analyze and report on the assessment results
- Develop organization and training plans based on assessment results and select participants for EYH training activities
- Develop assessment reports and training action plans
- Arrange and facilitate events including open houses, pre-training orientations and debriefing meetings with organizations and their participants
- Procure training providers and facilitate training design with the providers in sectors of expertise
- Monitor participants during training and identify and resolve problems as they arise
- Assist with entering and managing training participant processing data
- Ensure all training, follow-on and networking activity logistics, travel, and financial arrangements are made

Required Qualifications:
- Bachelor’s Degree or equivalent in international development, education, social science or related field
- 3-5 years capacity building or participant training experience
- A comprehensive understanding of organizational development, training design and implementation
- Strong organizational and analytical skills
- Detail-oriented
- Strong verbal and written communication skills
- Excellent interpersonal skills, including the ability to represent EYH and communicate effectively with a broad range of organizations from diverse sectors

Desired Qualifications:
- Master’s Degree or equivalent in international development, education, social science or related field
- Previous experience or knowledge of working with diverse sectors (democracy and governance, economic growth, education, environment, and organizational development and technology) and types of organizations (public/private/NGOs) in Lebanon
- Previous USAID capacity building or participant training implementation experience
- Basic English-to-Arabic translation skills for short program documents

Please transmit CV and cover letter (in English) explaining why you are best qualified for this position, and three references from the last three years with contact information to info@eyhlebanon.org

Procurement Officer - Consolidated Engineering & Trading Co - Lebanon

The Consolidated Engineering & Trading Co. is offering a new job vacancy inside the procurements department with the offered post of procurement officer.
The post is offered to females fresh graduated and or with medium level background.

Position summary:
The procurement officer is responsible for providing the most competitive quotations for resources (materials, machines and services) from suppliers available in the market.
Work includes market research, processing requests and quotations, negotiating with suppliers, drafting contracts and authorizing vendors. Reports to Procurement Manager.

Experience:
1+ years of technical or professional experience in procurement, sales, contract negotiations, import/export and/or closely related management activities.

fbayeh@cet.com.lb

Quality Officer - Zakka Multitec - Lebanon

Undertakes all duties in accordance with the ISO 9001:2008 Quality Management System

Main Tasks
- Ensures implementation of Quality Management System (QMS)
- Verifies compliance of the actual flowcharts and layout with the documented situation
- Conducts and undertakes regular Internal Quality Audits
- Determines the scope for each quality policy/procedure audit scheduled
- Ensures that appropriate corrective actions are taken in case of any deviation
- Ensures that preventive actions are taken to eliminate the causes of potential nonconformities
- Provides audit summary report, including suggested corrective and preventive actions
- Attends the management review meetings
- Participates in the continuous improvement of QMS
- Responsible for editing all QMS records and processes
- Ensures all personnel use the latest versions for all quality records and processes
- Maintains efficient and accurate record keeping
- Calculates and monitors KPIs

Skills
- Bilingual (Arabic, English)
- University Masters degree or equivalent
- Competent in the use of Microsoft Office suite of products in particular Word, Excel and Visio
- Good organizational skills
- Motivated, quick learning
- Honesty and integrity
- Good communication and teamwork
- Pleasant and respectful relations with Colleagues and Management

hr@zakkamultitec.com

CRM Officer - HST Co. - Lebanon

- Follow up on the customer reward program as per the directions of the CRM supervisor
- Assist in handling the pre activation and synchronizing of the reward cards and reformatting the system
- Analyse customers’ data and take action based on outcomes; handle requests and inquiries from stores and customers related to the rewards program
- Follow-up with all stores on the rewards cards inventory
- Assist the CRM supervisor in the redemption process
- Handle the update of quantities of leaflets
- Assist in the distribution of gift cards and gift vouchers when required
- Assist in assessing the complaints reports on a monthly basis
- Initiate analysis of any problem encountered, develop the corrective and preventive actions and monitor its implementation
- Handle customers’ requests, inquiries and complaints in a professional manner and report them to the CRM supervisor
- Assist the department in the distribution of the local and international distribution of GS Magazine, greeting cards, etc…

Desired Skills and Experience
Behavioral Skills:
- Strong Analytical Skills
- Strong Communication skills
- Attention to details
- Problem solving
- Interpersonal Skills

Technical Skills:
- Audit
- Computer Skills
- Bulk emails and bulk messages
- Experience in working on a computer system related to CRM is a plus

Education:
- Bachelor Degree from a reputable university
- MBA is a plus

Experience:
- Minimum of 2 years experience in a related position

Apply Online

Recruitment Officer - Roadster Diner & Deek Duke - Lebanon

Description
- Coordinates recruitment needs with the Restaurants Managers and responsible for the selection process which includes:
- Scheduling and handling interviews
- Preparing notices of internal and external job opening vacant positions
- Conducting reference checks on possible candidates.
- Preparing, developing and implementing procedures and policies on team members’ recruitment.
- Coordinates with the Food and Safety Department in order to implement ISO standards into the Human Resources Department including updating all forms, agreements…
- Prepares and updates the company’s organizational charts
- Responsible for posting and updating the e-board

Skills
- Bachelor Degree.
- Fluent in English, French is a plus.
- Computer skills.
- 0 to 2 years experience in a similar position with a background in Restaurants
- Demonstrate management and organizational skills.
- Excellent interpersonal and communication skills
- Planning skills
- Leadership skills

hr@roadsterdiner.com

Chief Financial Officer - Azadea - Lebanon

The Chief Financial Officer is responsible for establishing and maintaining the firms financial policies and procedures, ensuring soundness of companys financial structure and managing companys relationships with financial institutions, investors and government agencies.

Key Accountabilities
- Set and implement capital structure strategy, and negotiate and arrange outside finance when necessary
- Analyze operating results of the business and its units versus approved plans and historical data
- Establish procedures to mitigate the Group's financial risks, and maintain proper financial records and adequate accounting control and services
- Monitor and maintain strategic banking relations and activtities for the organization, and ensure adequate cash flow to meet the organization's needs
- Serve as main channel of information to CEO, Board and operating executives on company economic, business and financial conditions, as well as their impact on the overall strategies and objectives
- Oversee the annual budget and business plan of the department, and direct corporate budgets
- Recruit, train, motivate and evaluate his/her team to ensure that the department has the necessary skill base and that staff are optimally motivated and enabled to maximize their potential and contribution to the company

Qualifications
- Bachelors Degree in Finance or Accounting; MBA is a must. CFA or CPA is a major plus
- 15 years of experience in a multi-country firm with at least 7 years in a managerial role
- Fluency in English
- Analytical Thinking
- Commercial Understanding
- Communication Skills
- Decision Making
- Driving and Achieving results
- Relationship Building
- Strategic Thinking

hr.lb@azadea.com

Export Express Officer - Net Holding - Lebanon

- University graduate or equivalent
- 1/2 years of experience in Operation
- Experience in the Express industry is a plus
- Highly organized and ability to adapt to demanding environments
- Good verbal and written English skills
- Highly flexible

careers@thenetholding.com

Health and Nutrition Field Officer - IOCC - Lebanon

Deadline: Apr-30-13

IOCC (International Orthodox Christian Charities) is seeking qualified candidates to fulfill the position of Health and Nutrition Field Officer on 6 months contracts, with possible extension, for its Lebanon Country Office, in the areas of Beqaa, North, South and Beirut. Responsibilities include:

- Overseeing Health and Nutrition programs and ensuring the quality of the programs in the area of operation.
- Regularly reporting and coordinating with the Health and Nutrition Program Coordinator, as well as coordinate all projects in in Health and Nutrition in the area of operation.
- Working directly with the Health and Nutrition Program Coordinator to address programmatic challenges.
- Monitoring of the health and nutrition activities and health staff in each area of operation.
- Collecting of health and nutrition data at the healthcare center for data entry at field level and transferring the data to the central level.
- Facilitating the implementation activities and coordination between field and central levels.
- Liaising with other NGOs and actors in the field in order to coordinate program activities and avoid duplication.
- Documenting and reporting of the project in the area of operation.
- Contributing to overall health and ensuring the quality of the program in the area of operation.
- Performing other duties as required.

Qualifications and Requirements
- Degree in health or nutrition.
- Minimum 2 years of experience in community work (preferably related to health or nutrition, public health, reproductive health or maternal and child health care).
- Experience in monitoring and assessments.
- Computer literacy, particularly in Word, Excel, and PowerPoint.
- Strong communication, report writing and interpersonal skills in English and Arabic (both verbal and written). French or other language is a plus.
- Motivated, community-driven, demonstrates initiative.

Application and contact details
Interested qualified candidates are requested to submit their resumes to ioccleb@iocc.org by April 30, 2013. To ensure the timely review of your credentials, please insert Health and Nutrition Field Officer (and specify the field area) in the subject line of the email.

Only shortlisted candidates will be contacted.

We are looking for candidates who can start as soon as possible.

Finance Officer - Save the Children - Lebanon

Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut

ROLE PURPOSE
To ensure that the record-keeping for the Lebanon Office is undertaken rationally, safely and effectively and that all financial plans, budgets, contracts, agreements and records are kept up to date and secured for access by authorized personnel only

KEY AREAS OF ACCOUNTABILITY
Support the delivery of effective Programmes, in both development and humanitarian contexts, by:
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
- Commitment to serving members and their donors, and to helping build a culture of member service throughout organisation.
- Prepare monthly bank reconciliation
- Assist in preparing donors financial reports
- To maintain the accounting and financial records as per general instructions from SCI and any specific instructions from the Senior Finance Officer.
- To assist in preparing budgets for the country Office and updating the cash budgets reports, and controlling the financial reports of the office.
- To contribute in preparation of all periodic financial statements and reports as per instructions, and to prepare any other necessary report and compilations as requested by the Country Director and Finance Director
- To assist the program team members and local partners to explore for further fundraising opportunities.
- To monitor monthly expenditure by checking all invoices, other claims and receipts for accuracy and in conformity with purchase orders and quotations as well as actually delivered goods and services when applicable.
- To manage the Country Office’s records and contributions in relation to taxes, social security, health insurance, monthly salaries and other social service as and when applicable.
- To assist the auditors as required, generally and in their yearly reviews.
- To do the book-keeping on daily basis by registering transactions on Agresso.
- To review and monitor payments and financial reports from Partner Organizations and support them with needed financial training to comply with SCS and donors requirements. Hence, conduct field visits to partners for monitoring and capacity building purposes.
- To manage finance department filing and documentation.
- To undertake any other tasks requested by the Country Director when the need arises. All finance tasks should be coordinated with the Country Finance Director.

QUALIFICATIONS AND EXPERIENCE
- Bachelor Degree in Accounting, finance or business management
- At least 2years experience
- Able to work within a team
- Very good written and spoken English and Arabic languages and communication skills
- Availability for internal travel and little external travel.
- Organized with good in time management, and respect deadlines
- Trustworthy
- Analytical skills and accuracy
- Prior experience with donors’ requirements and NGOs is an asset

APPLICATION PROCESS
Please note that the closing date for applications is :
For External applicants on April 21th.
The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.

Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis. Internal Applicants are given priority in the recruitment process.

STARTING DATE: Immediate. We’re looking for people who can start as soon as possible or within the next few weeks.

Each application package should include the following:
- Job title for the role you are applying for in subject header of the email
- Cover letter with the applicant’s current contact information
- CV (including detailed work experience, education/degrees) – 3pages maximum
- Professional References (minimum of three, with complete contact information)
- Kindly do not send supporting certificates and documents at this stage
- Letter and CV should be saved into one Word or PDF document and sent to Lebanon.vacancies@savethechildren.org by Apr-21-13

Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.

Finance Officer - Save the Children - Lebanon

Save the Children is seeking qualified candidates to fulfill the following positions, for its Lebanon Country Office, in the following locations Beirut

ROLE PURPOSE
To ensure that the record-keeping for the Lebanon Office is undertaken rationally, safely and effectively and that all financial plans, budgets, contracts, agreements and records are kept up to date and secured for access by authorized personnel only

KEY AREAS OF ACCOUNTABILITY
Support the delivery of effective Programmes, in both development and humanitarian contexts, by:
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
- Commitment to serving members and their donors, and to helping build a culture of member service throughout organisation.
- Prepare monthly bank reconciliation
- Assist in preparing donors financial reports
- To maintain the accounting and financial records as per general instructions from SCI and any specific instructions from the Senior Finance Officer.
- To assist in preparing budgets for the country Office and updating the cash budgets reports, and controlling the financial reports of the office.
- To contribute in preparation of all periodic financial statements and reports as per instructions, and to prepare any other necessary report and compilations as requested by the Country Director and Finance Director
- To assist the program team members and local partners to explore for further fundraising opportunities.
- To monitor monthly expenditure by checking all invoices, other claims and receipts for accuracy and in conformity with purchase orders and quotations as well as actually delivered goods and services when applicable.
- To manage the Country Office’s records and contributions in relation to taxes, social security, health insurance, monthly salaries and other social service as and when applicable.
- To assist the auditors as required, generally and in their yearly reviews.
- To do the book-keeping on daily basis by registering transactions on Agresso.
- To review and monitor payments and financial reports from Partner Organizations and support them with needed financial training to comply with SCS and donors requirements. Hence, conduct field visits to partners for monitoring and capacity building purposes.
- To manage finance department filing and documentation.
- To undertake any other tasks requested by the Country Director when the need arises. All finance tasks should be coordinated with the Country Finance Director.

QUALIFICATIONS AND EXPERIENCE
- Bachelor Degree in Accounting, finance or business management
- At least 2years experience
- Able to work within a team
- Very good written and spoken English and Arabic languages and communication skills
- Availability for internal travel and little external travel.
- Organized with good in time management, and respect deadlines
- Trustworthy
- Analytical skills and accuracy
- Prior experience with donors’ requirements and NGOs is an asset

APPLICATION PROCESS
Please note that the closing date for applications is:
- For External applicants on April 21th.

The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. No further information will be given over the phone.

Please note: due to the critical nature of this recruitment, applications will be reviewed as they are received and successful candidates contacted on an on-going basis. Internal Applicants are given priority in the recruitment process.

STARTING DATE: Immediate. We’re looking for people who can start as soon as possible or within the next few weeks.

Each application package should include the following:
- Job title for the role you are applying for in subject header of the email
- Cover letter with the applicant’s current contact information
- CV (including detailed work experience, education/degrees) – 3pages maximum
- Professional References (minimum of three, with complete contact information)
- Kindly do not send supporting certificates and documents at this stage
- Letter and CV should be saved into one Word or PDF document and sent to Lebanon.vacancies@savethechildren.org

Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted. We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. All applicants will also be subject to Save the Children’s usual Child Safeguarding Policy and reference checking process.

HR Officer - HST - Lebanon

- Participate in the recruitment process (Identify recruitment needs, Decide on the right recruitment tools, Screen resumes, filter best candidates, conduct interviews, and present evaluation reports to the management)
- Prepare offer letters, perform reference checking, process new hire paper work
- Contact refused applicants through phone or by e-mail.
- Build effective working relationships with placement agencies, colleges, universities and job fairs for recruitment purposes.
- Recruit best candidates, send offers and finalize the recruitment process
- Prepare department related memos.
- Prepare Visa letters and work certificates.
- Make sure no shortage of staff occurs at all times and maintain alternative plans
- Prepare and update orientation booklet for new recruits
- Conduct new employee orientation to foster positive attitude toward company goals
- Follow-up on new recruits’ evaluation to ensure completion of probation period
- Coordinate with the payroll officer to ensure registration in NSSF
- Participate in formulating handbooks and manuals
- Assist in the preparation of the HR yearly budget
- Assist in deriving employee work schedules
- Assist in the implementation of the performance scoring system
- Provide assistance to employees regarding company and governmental rules, regulations and procedures when needed
- Develop job descriptions for new positions and keep them updated at all times
Desired Skills & Experience

Qualifications:
- BA degree in Human Resources, Business Management or similar field
- Masters degree and other HR certifications are a plus
- 1/2 years of experience
- Good knowledge of Lebanese Labor Law and NSSF regulations
- Excellent verbal and written communication skills
- Must be highly organized
- Reliable
- Meticulous
- Self starter

info@.hst-lb.com

Operations Officer - Standard Chartered Bank - Jordan

To provide leadership to the Cash Management Operations team, ensuring optimization/continuous improvement of delivery platforms and processes in order to deliver customer-focused, cost effective support to the CB and WB businesses in Jordan

Transaction Processing
- To ensure and monitor that all CMO transactions are accurately checked and authorized in accordance with customers’ instructions and bank’s operational instructions to protect both customers’ and Bank’s interest.
- Ensure customer satisfaction, zero errors, no customer complaints, no duplication of payments etc
- To ensure that all transactions are finalized in a timely manner and within the agreed service standards defined by the Bank for a particular customer and product.
- To interface with the branches to assist them complete forms and make any necessary clarifications with the customer
- To keep safely customer documents and also keep accurate and complete records/files for all transactions as per policy and country law
- To regularly update reconciliation team on relevant items pertaining to CMO e.g. NOSTRO, suspense, OB and CP accounts.
- Take appropriate corrective action and escalate problems
- To provide efficient customer service and respond promptly and with a helpful attitude to enquiries or requests for advice relative to new or outstanding transactions.

Team management
- Training (technical), development of team members
- Setting objectives, monitoring and providing regular feedback to staff
- Improve team engagement levels

Regulatory
- Ensure compliance with the Laws of the land and in particular, facilitate the implementation of the bank’s compliance risk management framework

Cost management
- Manage the unit budget, and
- Identify opportunities for, drive cost efficiencies
- Ensuring resource wastages are kept at a minimum or eliminated.

Service
- Establish the Out serve plus culture and objectives within the team
- Support business initiatives in launching new products/ services
- Strive for a constant reduction in customer service issues
- Drive process improvements, and effectively use the IDEAL methodology
- Drive a better partnership with both businesses, RM, Branches

Risk management
- Understand, analyse each process supported by the department
- Ensure key controls are appropriately defined, implemented
- To participate in Jordan BCP/DRP Testing to ensure that functionality at all times
- Guard against control lapses
- Maintain an up to date KCSA, DOI. Ensure effective implementation
- Maintain and follow up on risk inventory; effectively prioritize risk.
- Ensure adherence to key group policies
- Maintain a healthy control environment; audit ratings to be graded satisfactory.
- Ensuring transactions are processed in accordance with Group policies, key being
AML Policy
Sanctions Policy
Compliance Policies
Group Delegation of Authority Manual
Group Operation Risk Policy
- Local BCP document
- To ensure compliance with internal and external requirements
- Ensure that he/ she is fully aware of all the policies and procedures issued in relation to money laundering prevention. He /she must ensure compliance with these policies and procedures on an ongoing basis. Any suspicious transaction must immediately be reported to the supervising officer.

Information and Technology
To ensure that the bank’s information systems are used per prescribed policies, and in particular, to ensure that passwords are never shared/ compromised

Qualifications & Skills
- Team Player
- Statistical and analytical skills
- Experience in accounts reconciliations
- Good command in English

Apply Online

Deadline 12/02/2013

Admissions Specialist/Officer - LAU - Lebanon

The Beirut Admissions Office is currently looking for an Admissions Specialist/Officer.

Basic responsibilities
- Receives and checks applications for admission and informs applicants about missing documents.
- Receives applicants and parents for information regarding educational opportunities, admissions requirements, and required entrance exams.
- Assists in visiting schools and in participating in fairs for recruitment and orientation.
- Answers requests and enquiries on Admissions from local and international students, parents and schools.
- Assists in processing the applications for admission as far as data entry and updating the applications with the received documents.
- Performs other job-related duties as assigned.

Minimum qualifications
- BA/BS degree from an accredited university.
- Three to four years of experience in a similar job.
- Excellent computer skills.
- Demonstrated interpersonal communication skills.
- Fluency in verbal and written English and Arabic skills. French is a plus.
- A pleasant, dynamic and patient character.
- Ability to work effectively in a team environment.

Applications should be emailed to beirut.hire@lau.edu.lb, specifying the job title in the subject line.

Closing date for applications is Monday December 10, 2012

No applications will be accepted after this date, and only shortlisted candidates will be notified

Accounts/Personnel Officer - Australian Embassy - Lebanon

Locally Engaged Staff Job Vacancy
USD 1,549 per month

The Embassy is seeking a skilled and energetic person to join its administrative team in the position of Accounts/Personnel Officer.

The Duty Statement and Selection Criteria for the position appear below.

Employment at the Embassy is subject to acceptance of the Embassy’s standard terms and conditions of employment for Locally Engaged Staff, and successful completion of security vetting and other requirements.

Embassy employees must demonstrate exemplary standards of integrity and professionalism at all times, as set out in the Embassy’s Code of Conduct for Locally Engaged staff.

Applications should include
- A statement addressing the Selection Criteria for the position;
- A current CV; and
- Names and contact details for two recent work referees

Please ensure that your statement addressing the Selection Criteria does not exceed two (2) pages. When addressing the Selection Criteria it is important to relate your skills, knowledge and experience to the duty statement. Include concrete examples against each selection criteria.

Please note that suitability for these positions will be judged against the Selection Criteria and that applications that fail to address the Selection Criteria and/or fail to include referee details will not be considered.

Please email applications to: recruitmentaustralianembassy@gmail.com

Applications must be received by 10 December 2012. Late applications will not be considered.

The Embassy website (www.lebanon.embassy.gov.au) a wide range of information about the Embassy’s activities and services. Australian Government objectives, under which the Embassy operates, can be found on the Department of Foreign Affairs and Trade website (www.dfat.gov.au).

Selection Criteria
- Qualifications and/or experience in a similar role, including understanding of accrual accounting principles and/or knowledge of personnel administration, and prior experience in use of computerised accounting packages and/or HR software.
- Highly developed communication skills, including fluency in both oral and written English and Arabic.
- Highly developed organisational skills, and the ability to take initiative, respond to challenges and set priorities to meet deadlines. Ability to learn new tasks quickly.
- Ability to work effectively as part of a team and build effective working relationships.
- A strong understanding of ethical work practices and a commitment to information privacy, confidentiality and security principles.

Duty Statement
Accounts
- Prepare requests for payment (FMA001s) in accordance with instructions set out in the Financial Management Manual, and ensure all requests are signed by delegated “approvers” and that appropriate supporting documentation is attached.
- Using the Department’s computerised accounting system, SAP, process payments and record transactions.
- Prepare payments for travelling allowance and process acquittals.
- Assist the Senior Accounts Officer with preparation of financial returns, including routine end of month financial reporting, the annual FBT return, quarterly VAT and fuel excise claims, and ad hoc requests for financial information.
- Assist the Senior Accounts Officer to monitor expenditure against various budgets and FMAs.
- Assist in preparation of invoices for cost recovery, including telephone billing.
- Liaise with suppliers on accounting matters.
- Manage accounts filing.

Personnel
- Prepare monthly salary payments for locally engaged staff.
- Maintain locally engaged staff personnel files and records, including maintenance of leave and flex records, attendance records and overtime claims.
- Ensure all locally engaged staff contracts remain current by monitoring expiry and renewal dates and preparing draft documentation for renewal.
- Provide support in recruitment processes for new locally engaged staff, including preparation of relevant documentation, and follow up to ensure all undertakings, vetting and other induction processes are completed in a timely manner.
- Prepare superannuation contributions and taxation work sheets for locally engaged staff who are Australian residents for taxation purposes.
- Prepare annual income statements for all locally engaged staff.
- Liaise with local authorities on matters related to Lebanese employment law.
- Maintain locally engaged staff medical insurance and workers compensation coverage.
- Maintain the post’s “Overseas Staff Profile” and “Family at Post” databases in the department’s computerised HR system.
- Maintain A-based personnel files and records, including staff undertakings.
- Process and maintain records on medical claim reimbursements for A-based staff.

Other
- In the absence of the Senior Accounts Officer hold delegations of Payments Officer and Funds Controller.
- In the absence of the Cashier, hold delegation of Cashier and Advance Holder.
- Participate in the relief roster for the receptionist position.
- Other duties as directed.

Training
Specialised training is required for some passport and consular duties. Attendance at training courses outside Lebanon may be required.

Receptionist/Client Service Officer - Australian Embassy - Lebanon

Locally Engaged Staff Job Vacancy
USD 1,349 per month

The Embassy is seeking a skilled and energetic person to join it consular and administrative team in the position of Receptionist/Client Service Officer.

The Duty Statement and Selection Criteria for the position appear below.

Employment at the Embassy is subject to acceptance of the Embassy’s standard terms and conditions of employment of Locally Engaged Staff, and successful completion of security vetting and other requirements.

Embassy employees must demonstrate exemplary standards of integrity and professionalism at all times, as set out in the Embassy’s Code of Conduct for Locally Engaged staff.

Applications should include:
- A statement addressing the Selection Criteria for the position;
- A current CV; and
- Names and contact details for two recent work referees.

Please ensure that your statement addressing the Selection Criteria does not exceed two (2) pages. When addressing the Selection Criteria it is important to relate your skills, knowledge and experience to the duty statement. Include concrete examples against each selection criteria.

Please note that suitability for these positions will be judged against the Selection Criteria and that applications that fail to address the Selection Criteria and/or fail to include referee details will not be considered.

Please email applications to:recruitmentaustralianembassy@gmail.com

Applications must be received by 10 December 2012. Late applications will not be considered.

The Embassy website (www.lebanon.embassy.gov.au) a wide range of information about the Embassy’s activities and services. Australian Government objectives, under which the Embassy operates, can be found on the Department of Foreign Affairs and Trade website (www.dfat.gov.au).


SELECTION CRITERIA
- Qualifications and/or experience in a similar role, including demonstrated client service skills and the ability to deal with a wide range of clients.
- Highly developed communication skills, including fluency in both oral and written English and Arabic.
- Highly developed organisational skills, and the ability to take initiative, respond to challenges and set priorities to meet deadlines. Ability to learn new tasks quickly.
- Ability to work effectively as part of a team and build effective working relationships.
- A strong understanding of ethical work practices and a commitment to information privacy, confidentiality and security principles.


DUTY STATEMENT
RECEPTION
- Manage telephone and counter enquiries in the DFAT public area, in Arabic and English, in an efficient and professional manner.
- Provide general information to clients and re-direct calls to appropriate sections of the Embassy.
- Administer the telephone message system, ensuring the correct messages are in place and that systems designed to facilitate callers' requirements are operating effectively.
- Under direction of the Consul, operate and manage the PABX system and provide guidance to staff on the operation of the PABX, its message system and voice mail.
- Maintain up-to-date Embassy and staff contact details in the department’s electronic directories and contact lists.
- Maintain current information materials for clients in the DFAT public area.
- Ensure that the DFAT public area remains tidy.

PASSPORTS/CONSULAR
- Assist with the delivery of consular services including reviewing and updating databases, distributing information to clients and answering routine enquiries.
- Assist with registration of Australian citizens on the on-line Register.
- Provide information to clients on the passports application process in accordance with instructions set out in Passports policy manuals and guidelines.
- Assist with routine checking of passport applications, processing and scanning applications, and collection of passports by clients.
- Perform quality assurance reviews on completed passport applications, prior to submission to the Authorising Officers.
- In the absence of the Consular Assistant (PN10395) deliver consular services to Australian citizens.

ADMINISTRATION
- Provide administrative and clerical support for the passports and consular area as directed by the Consul.
- Receive and distribute incoming and outgoing mail.
- Liaise with Embassy suppliers, including ordering and reconciliation of supplies (egg drinking water).
- Manage and maintain the Embassy’s settling-in kit supplies.
- Maintain inventories of furniture and fittings in the Chancery and staff residences.
- Assist Accounts section with the Embassy’s telephone billing system
- Assist with other administrative duties as required by the Consul or Senior Administrative Officer.
- Other duties as directed.

TRAINING
Specialised training is required for some passport and consular duties. Attendance at training courses outside Lebanon may be required.

Administrative Officer of Student Affairs - MUBS - Lebanon

Role and Responsibilities
- Handling students' questions and requests.
- Advising and orientation for new students.
- Handling petitions according to the guidelines set by the University.
- Issuing Absence Warnings.
- Preparing certificates and attestations related to the Office of Student Affairs.
- Posting job vacancies for students and communicating with companies for this purpose whenever needed.
- Updating the University website (student affairs section).
- Providing assistance to the Admissions office whenever needed.
- Participating in the University magazine and/or catalog.
- Coordinating with the Students' Representative Council.
- Coordinating with Faculty and Academic Affairs on student-related issues.
- Coordinating with Student Affairs Office in Damour whenever needed and after referring to the Dean of Students.
- Handling Student Evaluations and coordinating with the Academic Affairs on this issue.
- Taking part in any other duty which may be deemed by the Dean of Students.

Requirements
- BS degree in Business Administration
- MBA is a plus
- Excellent organizational and administrative skills.
- Excellent communication skills.
- Flexibility regarding working hours.
- Knowledge of higher education environment.

info@mubs.edu.lb
Reference: Faculty/Staff Selection Committee

Associate Registration Officer - UNHCR - Lebanon

- The incumbent is responsible for providing analysis and for developing and coordinating plans for the implementation of registration activities for the Syria emergency in South Lebanon.
- The incumbent will work with protection staff on registration activities and on specific needs in terms of protection. The s/m will also liaise with programme staff on registration budgets and on statistics for assistance.
- The Associate Registration Officer will also liaise with government counterparts and IPs staff on registration matters.
- Analyse and recommend appropriate registration strategies and methodology to meet standards;
- Determine appropriate technology required to implement strategies;
- Recommend plans, implement and monitor operational projects in regard to registration activities to ensure that provision is made for adequate resources;
- Undertake training of UNHCR and partner staff in registration methodologies, technologies and standards to enable them to conduct registration and to manage registration data on a continuous basis;
- Inform and advise staff on planned registration activities; review plans and requests to ensure that they are in agreement with standards;
- Coordinate registration activities between other UNHCR offices and mobile registration locations to ensure standardization and consistency of data and its use;
- Ensure that statistics and other reports are produced on a timely basis;
- Perform other duties as required.

Send CV and cover letter to lebbeprg@unhcr.org stating in the 'subject' the position you are applying for.

Deadline: Sunday, 16 September 2012

Residential Officer - Boecker - Lebanon

The Residential Officer plays an essential role in the Residential Department as this role is linked to the client as well as to all department staff. He/she should have a client-oriented attitude that would provide exceptional client service and attendance to client needs and requests. Good Communication Skills and Time management are necessary.

Duties and Responsibilities
- Receive daily feedback from the technical crew about the executed job from the day before.
- Receive from technicians special requests or notes reports given by the clients.
- Prepare daily reports (callbacks, OT, lack time, etc.) and communicate them to the Senior Executive.
- Handle daily data entry (on software) of all executed treatments.
- Schedule follow-up activities for each client/account.
- Prepare daily Job Orders for the technical crew.
- Prepare Job Cards for each client.
- Handle daily pesticide order.
- Ensure that all pesticides and tools are handed to the technical crew.
- Supervise the technical crew members on a daily basis (attendance, leave requests, daily operations, etc.).
- Handle maintenance request of the technical crew (cars, motorcycles, tools and equipments).
- Follow up on clients' yearly programs.
- Schedule daily appointments.
- Assist any new residential client through incoming call.
- Follow up on pending appointments from the day before.
- Answer clients' queries.
- Answer callbacks and solve them.
- Conduct scheduled daily calls.
- Handle renewals and follow up on non-renewed contracts.
- Provide needed support to the department.

Skills
- Bachelor in Business
- Minimum 2 Years in Customer Service and related field
- Arabic & English, French is a plus
- Computer Literacy: Microsoft Office

hr@boecker.com