Procurement Officer - Switch Group - Lebanon

Switch Group are #hiring a full time Procurement Officer

Main Operational Responsibilities:

ORGANIZATIONAL FOCUS & SCOPE
- Seeks maximum value for the company through time and cost agreements while working with technology advanced products.
- Drives continuous improvements in supplier service levels.
- Minimizes risk of operational disruptions while improving the overall business results by forecasting efficiently and ensuring stock.
- Standardizes and automates business and procurement best practice processes.
- Identifies opportunities and implements actions to achieve efficiencies.
- Leads the consolidation, reduction, and rationalization of the local supplier base.
- Manages and develops resources to deliver client satisfaction and achievement of the overall company business and financial objectives
- Builds and fosters strong relationships with suppliers.
- Delivers on cost reduction commitments through the identification, development and execution of strategic sourcing initiatives.

INSTRUCTIONAL FOCUS & SCOPE
- Tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to the operations teams.
- Ensures orders adhere to supplier agreements and contracts; reports nonconformance.
- Leads finance and logistics staff in resolving reception and invoice discrepancies.
- Supports Sales Organization in strategic situations.
- Supports Contracting and Facility Management Departments in strategic situations.
- Ensures all necessary documentation is available with the Accounting Team for data entry and supplier reconciliation.
- Ensures all necessary documentation is available with the Store Keepers for proper
deliveries, returns and transfers to the clients as well as to the company’s internal warehouses.
- Being proficient in working with cross-functional teams, including demonstrated motivation and influence.

EXECUTIVE FOCUS & SCOPE
- Implements procurement policies.
- Leads all aspects of purchasing, negotiations, strategy, and process implementation for procurement related to goods and services
- Identifies and screens suppliers.
- Negotiates terms and conditions favorable to the company with the suppliers.
- Minimizes cost by ensuring minimal non-moving or ageing stock availability.
- Reviews planned orders - creates requisitions for purchased items, and manages approval process.
- Transmits and prioritizes approved purchase orders and supporting documents.
- Tracks orders and confirms system lead times, delivery dates, and costs.
- Reviews, updates, and maintains purchase orders until they are closed.
- Follows standardized practices and procedures in relation to the quotation, purchase order creation, and decision making and evaluation time.
- Assists in implementing and maintaining procurement policies.
- Ensures relevance and conformance with best practices and ensure compliance with internal and regulatory policies.
- Maintains procurement records in a proper filing system in coordination with the Document Controller.

RESOURCES FOCUS & SCOPE
- Ensures that all company resources are being utilized efficiently minimizing waste.

ETHICS / BEHAVIORAL FOCUS & SCOPE
- Respects all cultures in the Company.
- Remains neutral with regards to any Political and Religious affiliation.
- Being Discrete and Confidential and Trustworthy.
- Being respectful.
- Demonstrates sound work ethics.

Tools & Skills needed for the job:
- Is a self-starter with excellent business/financial acumen.
- Has an excellent negotiation skill.
- Has excellent Multi-Tasking Skills.
- Pays attention to detail and is thorough.
- Has the ability to work as part of a team.
- Has the ability to work under pressure.

Essential Educational Background & Experience:
- BA Or BS in Supply Chain Management or Business.
- Has a minimum of Five to Ten years of work-related skill, knowledge, and/or experience is needed for these occupations.
- Has a minimum of 2 years’ experience with the Barcoding Stock Management System is a plus.
- Familiar and comfortable with the nomenclature of stock and consumable items used in contracting.
- Possesses solid computer skills (proficient in Word, Excel and Outlook) and experience with an ERP system is a plus.
- Fluent in English and Arabic; French is a plus.

Send CV to hr@switchgroup.net

‪#jobsinlebanon‬ ‪#jobs‬ ‪#lebanon‬ #recruiting #vacancy #careersandjobsinlebanon @careersandjobsinlebanon

Store Keeper - Switch Group - Lebanon

Switch Group are #hiring a full time Store Keeper

Main Operational Responsibilities:

ORGANIZATIONAL FOCUS & SCOPE
- Flags surplus and/or non-moving items to ensure their movement or their sale.

INSTRUCTIONAL FOCUS & SCOPE
- Reports, documents and tracks damages and discrepancies on orders received.
- Provides the operations staff with the replacement Uniform and tools and records these transactions.
- Reports non-conforming products and follows the return procedures set forth.

EXECUTIVE FOCUS & SCOPE
- Receives and inspects all incoming materials and reconciles with purchase orders using computerized warehouse record keeping systems, including Barcoding Procedures.
- Receives, identifies and verifies merchandise.
- Maintains accurate manual and computer records.
- Follows up on pending and non-delivered orders from procurement and/or suppliers.
- Prepares purchase requisitions for the replacement of stock
- Assists procurement to order adequate spares, tools, consumables and supplies.
- Oversees the delivery of orders following an established schedule and coordinates for special deliveries by transmitting the necessary details to the persons concerned.
- Ships canceled and damaged items back to vendors as appropriate.
- Handles and documents storage and transportation of hazardous materials.
- Maintains the warehouse area in a neat and orderly manner.
- Resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus items.
- Suggests substitutes available in the store for new items ordered from site.
- Maintains equipment and instruments and tools and fills out requisitions for their repair when necessary.
- Performs spot checks on the mobile warehouses to ensure stock is up to date with accounting and there is no surplus or non-moving items.

RESOURCES FOCUS & SCOPE
- Ensures that all company resources are being utilized efficiently minimizing waste.

ETHICS / BEHAVIORAL FOCUS & SCOPE
- Be Discrete and Confidential.
- Respect all cultures in the Company.
- Remains neutral with regards to any Political and Religious affiliation.
- Honest.

Tools & Skills needed for the job:
- Able to perform general storekeeping and warehouse duties
- Comfortable in the nomenclature and purpose of electrical, mechanical and civil spares/tools/consumables such as Circuit Breakers, Pipe Fittings, Ready Mix Concrete, respectively.
- Drives a forklift.
- Pays attention to detail.
- Discrete and Confidential.
- Has the ability to work under pressure.
- Has the ability to work as part of a team.
- Good time management.
- Time management.

Essential Educational Background & Experience:
- A minimum of two years of working in warehouse and storage operations is needed for these occupations.
- Good knowledge in using computerized inventory management software and the Barcoding Stock Management System is a plus.
- Familiar and comfortable with the nomenclature of stock and consumable items used in contracting.
- Possesses general Math Skills.
- Possesses excellent knowledge in Computer Skills such as PIMS Accounting Software.
- Excellent knowledge in Microsoft Office especially Excel.
- Fluent in English and Arabic

Send CV to hr@switchgroup.net

‪#jobsinlebanon‬ ‪#jobs‬ ‪#lebanon‬ #recruiting #vacancy #careersandjobsinlebanon @careersandjobsinlebanon