Administrative Assistant - Reem Kachmar - Lebanon

Field: Fashion Industry

Required Skills:

Oral and written communication Skills:

• Contact and coordination with:
o Clients (for follow-up and feedback)
o Atelier (for internal orders and progress)
o Suppliers (for orders and payments)

Management and organizational Skills:

• Keeping track of main designer’s agenda (Daily related reminders and to do list)
• Ability to prioritize tasks and judge required time of tasks completion
• Collection of potential clients inquiries from social media: elaborate related answers and post after main designer’s approval on answers
• Collection of clients inquiries from main designer’s mobile (whatsapps and calls): internal follow-up with team for related feedback.

Problem Solving Skills:

• Managing main designer’s schedule when an unexpected obligation turns up
• Managing deliveries on tight deadlines

Planning Skills:

• Assisting main designer in managing the time of Atelier employees (holidays, days off, etc.)

interested candidates to send their CVs to : info@reemkachmar.com
this is the job description and email

Administrative Assistant - Maalouf Group - Lebanon

EMC contracting company is seeking an “Administrative Assistant”

Location: Sin El Fil
Employee type: Full time employee
Education: University degree
Experience: Minimum 2 years
Gender: Female
Category:
- Clerical
- HR

Some of duties and responsibilities:
- Prepare the Tender file.
- Produce the tendering plan and establish the tendering team, which typically includes representation from a company's financial, legal and estimation departments.
- Organize Tender distribution logistics, including the management approval process.
- Oversee the proposal development process to submit tenders on time.
- Follow up the tenders submissions date to be sure that all tenders documents will be ready in time (follow up on: estimation and prices, legal files…)
- Follow up with client during and after the sealing session
- Search for new tenders as appropriate
- Conducts work in accordance with the EMC procedures and policies and Insures implementation of the yearly set objectives
- Prepare, post and follow up the vacancies posts
- Screening CVs
- Interview Candidates on phone and personally
- Maintain and update vacation and permissions records of all employees.
- Prepare and send the attendance report to the Accounting and MD every month
- Do the induction training to new employees
- Update the trainings contact list
- Prepare the training annual plan with the MD and distribute it
- Update the training database

rmaalouf@maaloufgroup.com

PA to the GM - Beirut Digital District

Job Description:
Work closely with senior managerial or directorial staff to provide administrative support. Help managers to make the best use of their time by dealing with secretarial and administrative tasks.

DUTIES AND RESPONSIBILITIES
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Devising and maintaining office systems, including data management and filing;
- Coordinating with Travel Advisor staff regarding trips, visas and accommodation ;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Attending some meetings to take notes and prepare minutes;
- Providing general assistance during presentations;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Conducting market researches and issuing comparative reports;
- Liaising with clients, suppliers and other staff; analyzing offers and preparing summaries;
- Carrying out specific projects and research;
- Managing and preparing the Manager’s greeting list and gifts’ list;
- Responsibility for some accounts and budgets.

SKILLS, QUALIFICATIONS AND REQUIREMENTS
- A degree in management, with at least 5 years’ experience;
- Excellent knowledge of MS Office (Word “Arabic” and “English”, Excel and Power Point);
- Excellent Communication skills, and decent manners;
- Organizational skills;
- Discretion & Confidentiality;
- Flexibility of working hours;
- Adaptability;
- Good interpersonal skills;
- Ability to multitask;
- Ability to deliver under pressure.

Interested candidates should send their CV to careers@Beirutdigitaldistrict.com with the title: Application to the PA to the GM position

For more information check: www.beirutdigitaldistrict.com and www.zre.com.lb

Information Booth Representative / Receptionist - Beirut Digital District

Job Description
The Information Booth Representative is responsible for providing information, direction and administrative support in BDD information booth in order to ensure visitors’ management and referrals to the BDD community, in addition to conducting basic logistics and administrative tasks.

DUTIES AND RESPONSIBILITIES
- Greet and assist the BDD community members and their visitors, direct them to the appropriate location and inform the relevant tenant of the visitor arrival.
- Answer, screen, provide info, and route incoming calls (external and internal) to the appropriate tenant by providing correct and accurate information.
- Apply knowledge of and respond to questions regarding opening hours, regulations, and practices within the BDD community including but not limited to fitness classes, BDD eatery menu, events and workshops space schedule, etc
- Keep records of information related to visitors: time of entry and exit, name, email, contact details, business cards, etc and the company visited. Provide visitors badges when needed. Report findings to the Customer Care Team on a weekly basis.
- Monitor cameras in all BDD Buildings main entrances doors.
- Perform minor and routine cleaning and recycling follow up as well as garden maintenance. Keep an eye on all BDD’s shared facilities, mainly the garden and the surrounding area, making sure that they are always clean, proper, and well maintained.
- Monitor and ensure that the information booth is kept tidy and projects a business-like image.
- Perform data entry into the computer system as appointed by direct supervisor
- Conduct concierge services: taxi, postal services logistics, etc… and manage the food delivery process incoming to BDD buildings
- Report damage, problems and accidents as well as general maintenance issues and main security issues
- Coordinate with and report to the Customer Care Team and Operations Department
- Conduct additional basic administrative tasks as requested

SKILLS, QUALIFICATIONS AND REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge and skill required.
- A technical or university degree
- Around 2 years’ experience in administrative/secretarial work
- Familiar with MS Office.
- Ability to read, write and speak in either Arabic, French and English
- Ability to perform a routine work and be sitting for several hours.
- Ability to comprehend, carry out and relay multiple verbal and written instructions
- Mental and Visual Effort Some mental and/or visual effort; intermittent attention to detail
- Good verbal communication skills
- Ability to work independently
- Ability to remain calm in emergency situations
- Ability to take decisions and solve problems on the ground

Interested candidates should send their CV to careers@Beirutdigitaldistrict.com with the title: Application to the Information Booth Representative position

For more information check: www.beirutdigitaldistrict.com and www.zre.com.lb

Personal Assistant to the General Manager - Beirut Digital District - Lebanon

Job Description
Work closely with the General Manager to provide administrative support, help in administrative tasks, assist in purchasing, produce reports, etc

DUTIES AND RESPONSIBILITIES
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post,
- Devising and maintaining office systems, including data management and filing;
- Coordinating with Travel Advisor staff regarding trips, visas and accommodation ;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Attending some meetings to take notes and prepare minutes;
- Providing general assistance during presentations;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Conducting market researches and issuing comparative reports;
- Liaising with clients, suppliers and other staff; analyzing offers and preparing summaries;
- Carrying out specific projects and research;
- Handling purchasing tasks;
- Responsibility for some accounts and budgets.

SKILLS, QUALIFICATIONS AND REQUIREMENTS
- A university degree is a must
- Minimum 3 years of experience in the field
- Excellent knowledge of MS Office (Word “Arabic” and “English”, Excel and Power Point);
- Excellent Communication skills,
- Organizational skills;
- Discretion & Confidentiality;
- Flexibility of working hours;
- Adaptability;
- Good interpersonal skills;
- Ability to multitask;
- Ability to deliver under pressure.

Send CV to careers@beirutdigitaldistrict.com with the title: Application to the PA to the GM position

Academic Computer Center Administrator - LAU - Lebanon

The Department of Design at the School of Architecture & Design is currently searching for an Academic Computer Center Administrator to be located in Byblos Campus. Applicants should be qualified to take-on the following responsibilities:

A. Departmental Duties:
- Maintains and updates the Department of Design social media accounts and web presence
- Administers the various daily activities at the MAC computer lab in Byblos, coordinates workflow to ensure that overall work objectives are achieved, deadlines are met, and performance reliability, security and the set of goals are fulfilled
- Conducts a preventive, as well as fix-and-repair, maintenance program on all lab equipment hardware and software, keeping them up and running at all times
- Generates administrative reports vis-à-vis system operation, equipment utilization, availability and performance
- Recommends purchases of computers, network hardware, peripheral equipment and software, as needed. Installs upgrades and enhancements that optimize the overall performance of the Center
- Helps out and organizes printing procedures using the plotter, scanner, and laser printer
- Records and maintains hardware and software inventories, site and/or server licenses, and user access and security
- Collaborates with the Division’s faculty on all their needs and those of their students
- Performs other duties pertinent to this job as assigned

B. School-Related Tasks:
- Coordinates and updates the School website and social media accounts
- Provides technical support for the school as needed
- Coordinates with Department Chairs, Associate Chairs and the Dean to ensure that School website content is up-to-date
- Coordinates with writers regarding online articles and news features
- Serves as a liaison between the School and MARCOM

Minimum Requirements:
- BE or BS degree in Computer Science or related fields from a renowned University
- Extensive experience working with Macintosh computers and servers configuration as well as active directories
- 2-4 years of work experience. Experience in academic IT is recommended
- Knowledgeable in graphic design software
- Effective communication skills and the ability to interact professionally with a diverse group of faculty and students
- Work productively in teams
- Good problem solver

CVs should be emailed to vacancy1@lau.edu.lb, specifying the job title in the subject line. Please provide the exact month and year while listing your professional experience.

Closing date for applications is Sunday January 10, 2016.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is committed to a policy of equal opportunity.

Part-Time Administrative Assistant - Transformative & Empowering Solutions - Lebanon

Essential duties and responsibilities
- Performs a variety of secretarial and clerical duties for the company and assist Managing. Director in work related tasks including research, writing and editing documents.
- Prepare documents for ordering supplies and procurement items.
- Performs receptionist duties by answering and forwarding telephone calls, greeting office visitor, and providing general information within area of assignment.
- Makes arrangements for all aspects of company interviews, meetings, and events
- Maintains and scans records and documents, and updates the filings system.
- Orders office supplies and conducts equipment/supplies inventory as required.
- Provides assistance with coordinating office activities.
- Operates a personal computer and network related tools including printer, scanner and fax machine.
- Keeps all office areas and equipment organized.
- Performs other duties as assigned or required.

Qualifications
- Experience using Microsoft Office
- Language: Arabic / English
- Send CV to info@t-esolutions.com , starting date: As soon as possible
- Applicants will be considered on a rolling basis until position is filled

Location
Hamra area, between LAU and AUB

Office Administrator - Pulse Production - Lebanon

Responsibilities
- Day-to-day running of the office
- Serve as the point person for mailing, bills, and errands
- Organize and schedule meetings and appointments
- Manage relationships with clients and planners, ensuring that all items are invoiced and paid on time

Requirements
- Proven office management, administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent interpersonal, oral and written communication skills
- Strong organizational and planning skills
- Proficiency in MS Office
- Accounting background

info@pulse-prod.com

Administrator - Startup Megaphone - Lebanon

Startup Megaphone are looking to hire a full time “Administrator” who will manage the day to day operations of Startup Megaphone’s Offices, and facilitate the activities of the Startup Megaphone Team, including partners, clients, and affiliates. The Administrator will also manage the accounts of the Company in coordination with management.

Qualifications
- The ideal candidate will be self-motivated and will have the ability to produce excellent deliverables while meeting tight deadlines in the fast paced and unpredictable entrepreneurship environment.
- Minimum undergraduate degree from a leading university
- Minimum 3 years of experience as an administrator / accountant
- Meticulous, perfectionist, with an obsessive attention to detail and process
- Solid experience in managing daily office tasks and schedule (answering the phone, filing, faxing, supporting colleagues, managing appointments, ...)
- Motivation to support the team during events and day to day activities
- Solid experience in accounting tasks (preparing checks, creating budgets, calculating billing statements, preparing and submitting tax forms, coding documents, compiling financial records, …)
- Excellent written and verbal English and Arabic communication skills; proficiency in written French and /or Spanish is a plus
- Excellent teamwork skills
- Willingness and motivation to work outside regular hours in dedication to deliver outstanding results
- Ability to meet deadlines and work in a high pressure environment
- Ability to adapt responsibilities and roles to meet changing work requirements
- Self motivated, self driven, responsible, accountable, modest, independent, and autonomous
- Ability to work within both a flat and vertical organization structure


Compensation
- A competitive package and the opportunity to play an essential role in Lebanon’s rapidly flourishing startup ecosystem.
- Salary Range: Monthly, US$ 900 – 1,500
- Performance Bonus: Quarterly, up to half month’s salary
- Paid Leave: Quarterly, 3 business days (accrued quarterly)
- Business Travel: Annual, at least 1 international event
- Team Building: Bi-Monthly, team building activities
- High Caliber Meritocracy: Startup Megaphone attracts, employs, promotes, and retains passionate, driven, hardworking individuals from all walks of life.
- Unparalleled Network: Startup Megaphone works with the leaders of each of its target startup ecosystems around the world. See website for more details.
- National Holidays: 12 Days – Labor Day (1), Independence Day (1), New Year Day (2), Eid el Fitr (2), Christmas (2), Eid el Adha (2), Easter (2)
- Subsidized On-Site Secure Parking Available: Monthly, employee pays only US$ 70
- Modern Office Space: Startup Megaphone’s offices are brand new, sun-lit, and equipped with the latest technology and fastest Internet available in Lebanon. Strategically Located in Lebanon’s only startup cluster: Beirut Digital District. BDD is strategically located 5 min walking distance from Saifi, 10 min from Downtown and Achrafieh, and 15 min from Hamra.

Based at: Startup Megaphone – Beirut Digital District (Downtown)

To apply, please send your Cover Letter and CV to hiring@startupmegaphone.com, with “Administrator” in the subject line.

Assistant CEO - Exquitech - Lebanon

- Provide administrative support for CEO
- Providing quality customer service
- Working in a professional environment
- Coordinate meetings, prepare reports and other confidential materials
- Customer relationship management and using CRM software
- Managing the day-to-day operations of the office
- Organizing and maintaining files and records
- Planning and scheduling meetings and appointments
- Managing projects and conducting research
- Preparing and editing correspondence, reports, and presentations
- Making travel and guest arrangements

Competencies
- Analytical skills
- Communication skills
- Reporting skills
- presentation skills
- knowledge of Microsoft products such as Excel , Word , Power Point and outlook
- Good English skills and knowledge in sending emails

hr@exquitech.com

Administrative Assistant - Surveal - Lebanon

Will be responsible for performing, initiating , and following through to completion all data entries and other administrative activities.

Requirements
- Minimum 1/3 years of experience
- Excellent planning and organization skills
- Excellent English / fluent in French
- Ability to work under pressure
- Ability & Willingness to learn new tools needed to get the job done efficiently and effectively
- Excellent use of Microsoft office applications

recruitment@surveal.com

Administrative Assistant - Yellow Jacket - Lebanon

The administrative assistant will be responsible for performing, initiating and following through to completion all data entries, customer services & other administrative activities.

Requirements
- Bachelor Degree in Business Administration or equivalent.
- Minimum 1-3 years of experience.
- Excellent planning and organization skills.
- Excellent written and oral communication skills in Arabic & English.
- Ability to work under pressure.
- Ability & willingness to learn new tools needed to get the job done efficiently and effectively.
- Excellent use of Microsoft Office applications.
- Willingness to work extra hours when needed.

info@beeyellowjacket.com

Human Resources & Administrative Coordinator - Meptico - Lebanon

- Prepare / assist in preparing payrolls, staff attendance / absenteeism and related reports
- Maintain, organizes & archives staff files
- Maintain management guidelines by preparing and updating human resource / administrative policies and procedures.
- Maintain historical human resource records, performance appraisals and CVs by designing an appropriate classification / filing and retrieval system; keeping past and current records.
- Work with the Company’s Consultant to establish the HR dept
- Work as per Top Management instructions in all matters related to Admin / HR tasks
- Work on HR software system

meptico@meptico.com

Human Resources and Office Manager - ClearTag - Lebanon

The HR Manager plans, organizes, manages and monitors all HR functions and activities of Employees Relations, Planning and Staffing, Training and Development, Compensation and Benefits as well as HR Administration; Directs the HR business plan and follow-up on the objectives and achievements; Ensures the implementation of all HR policies and procedures throughout the Group companies and Business Units as per Services level agreement (SLA) signed between the companies.

Responsibilities
- Directs and participates in the formulation and implementation of HR goals, objectives, policies and priorities of all
HRD departments through the setting of the business plan and continuous monitoring of staff objectives and
achievements.
- Develops career planning and succession planning and developments, supported by job descriptions, job weights
valuation, competencies developments…etc.
- Recommends pay scale and grading system.
- Streamlines all HRD policies and Processes and ensure their efficiency.
- Directs the Employees developments and successions plans. Coordinates with & coaches concerned Business Units
and Group Companies implementations.
- Directs, coordinates and supervises internal and external training and development programs based on relevant
needs and corporate goals.
- Reviews and monitors constantly the monthly training achievements and the following month training seminars.
- Ensures that training plans do respond to the business and personal development objectives mentioned in the MBO documents. Follow-up on the Training Budget.
- Directs, coordinates and supervises the Recruitment and Staffing needs and processes.
- Oversees and determines the job requirements and qualifications of vacant positions in line with needs
formulated by concerned departments & Group Companies.
- Departments’ Head and Group companies, the screened profiles for secondary interviews.
- Monitors the transfer of employees within inter and intra departments and companies.
- Ensures that all resignations are being handled properly to HR and according to exit interviews and in compliance
with the exit procedures and Lebanese labor laws and regulations.
- Follows-up on the semi-annual new hires evaluations and make recommendations to General Management and
concerned departments and companies.
- Ensures the development of an efficient HR Information System to increase staff productivity and enhance the
quality of Business services.
- Sets and controls the annual budget of the HR Department and communicates it to the General Management.
- Follows-up on the implementation of the Management by Objectives Program at departments, companies and
Group levels, ensure its integration as performance measurement tool in the semi-annual performance appraisals.
- Provides Human Resources advice, counsel and guidance to management to all levels of the Group. Applying good
judgment and establishing credibility.
- Manages employee relations issues and complies with personnel law.
- Analyzes and monitors staff turnover, and recommends methods to retain staff and to create loyalty, based on
employees’ interviews, questionnaires and exit interviews.
- Coordinates preparing the internal culture to accept and apply 360 degree evaluation.

hr@cleartag.com

Administrative Assistant - Yellow Jacket - Lebanon

The administrative assistant will be responsible for performing, initiating and following through to completion all data entries, customer services & other administrative activities.

Requirements
- Bachelor Degree in Business Administration or equivalent.
- Minimum 1-3 years of experience.
- Excellent planning and organization skills.
- Excellent written and oral communication skills in Arabic & English.
- Ability to work under pressure.
- Ability & willingness to learn new tools needed to get the job done efficiently and effectively.
- Excellent use of Microsoft Office applications.
- Willingness to work extra hours when needed.

info@beeyellowjacket.com

Administrative Assistant - Monroe Hotel - Lebanon

- A fashion design office in Beirut is looking to hire Administrative Assistant with minimum 1-2 years in marketing ,Graphic design and fashion
- BA in business or marketing ,Presentable, fluent in English ,French is a plus, Age between 25-35 and working hours from 9:00 - 18:00

Main tasks
- Follow and update all social media
- Manage the purchases with suppliers
- Checking the products
- Quality control
- Administrative work

bassima.fares@monroebeirut.com

Administrative Director - Ashkal Alwan - Lebanon

Ashkal Alwan is seeking an Administrative Director, responsible for the administrative aspects of running the institution, including: human resources; development; budget; and public relations.

The Administrative Director will report directly to the Board of Trustees and to the Artistic Director. The postholder will lead the administrative operation and development of the institution. She or he will work in close collaboration with the Artistic Director to implement the vision of Ashkal Alwan.

Starting date: April 2015

Responsibilities include
- Overseeing the organization of Ashkal Alwan’s programs and platforms: Home Works Forum; Home Workspace Program; Video Works; Residencies; Library; etc.
- Coordinating with local authorities to facilitate the administrative and legal procedures of the institution.
- Managing Ashkal Alwan’s staff and ensuring the smooth running of the association.
- Leading and developing the association’s fundraising activities and financial strategy.
- Overseeing the association’s budget and expenditures.
- Reporting bi-annually to the Board of Trustees.
- Cultivating Ashkal Alwan’s public relations strategy, and overseeing communication.
- Acting as a spokesperson for the organization via speaking engagements, public and social appearances, and at fundraising events and solicitations.

Profile
The candidate should have:
- Knowledge of the local and international cultural sector.
- Significant experience in an equivalent post.
- Knowledge of the local legal and socio-economical system.
- The ability to encourage teamwork and collaboration.
- Strong interpersonal skills that include the ability to inspire and motivate.
- The ability to problem solve.
- Proven success in fundraising.
- Experience in developing and handling budgets.
- Experience in both strategic and operational management.
- Experience in working with and developing committees and boards.

Send a CV to apply@ashkalalwan.org; only applicants invited for an interview will be contacted.

Administrative Assistant - Boubess Group - Lebanon

- Manages the General Managers’/Partners schedule and maintains total confidentiality with regards to all matters pertaining to the Executive Office (regarding staff, business and guest information).
- Responsible for typing all correspondence relating to the Executive Office according to the Partners instructions.
- Ensures that the correspondence, both outgoing and incoming, are handled on a regular and timely basis.
- Prioritizes and performs accordingly, ensures that the General Manager/Partners requirements and urgent correspondence is handled with speed and efficiency.
- Reviews all incoming mail and prioritizes it before forwarding to the Partners
- Ensures the cleanliness of the department through the help of Housekeeping.
- Ensures the proper handling of all FF&E and operating equipment.
- Is familiar with the company’s internal policies and all safety procedures.
- Cooperates in the performance of any reasonable task requested by the management.
- Shows consideration of the departments requirements for flexible working hours when working demands arise.
- Maintains and traces files, takes and makes minutes of meeting.
- Arranges meetings and appointments both internally and externally and maintains the diary of the Partners.
- Handles incoming and outgoing calls.
- Handles the Partners follow up, internally and externally and ensure that deadlines are met.
- Ensures all outgoing correspondence is typed, proof read and dispatched to the highest possible standard.

Apply Online

Administrative Assistant - F.A.S.T - Lebanon

Administrative Assistant with basic knowledge of accounting & invoicing, for automotive services company, preferred with experience in field or similar, Nahr El Mot area

info@fast-sal.com

Receptionist/Administration Assistant - Keys’N Cords - Lebanon

Keys’N Cords Music Academy in Verdun is recruiting a Receptionist/ Administration Assistant.

The candidate should have good administrative skills, be presentable, fluent in English/Arabic, with good communication skills & computer.

info@keysncords.com