Job Description:
Work closely with senior managerial or directorial staff to provide administrative support. Help managers to make the best use of their time by dealing with secretarial and administrative tasks.
DUTIES AND RESPONSIBILITIES
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Devising and maintaining office systems, including data management and filing;
- Coordinating with Travel Advisor staff regarding trips, visas and accommodation ;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Attending some meetings to take notes and prepare minutes;
- Providing general assistance during presentations;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Conducting market researches and issuing comparative reports;
- Liaising with clients, suppliers and other staff; analyzing offers and preparing summaries;
- Carrying out specific projects and research;
- Managing and preparing the Manager’s greeting list and gifts’ list;
- Responsibility for some accounts and budgets.
SKILLS, QUALIFICATIONS AND REQUIREMENTS
- A degree in management, with at least 5 years’ experience;
- Excellent knowledge of MS Office (Word “Arabic” and “English”, Excel and Power Point);
- Excellent Communication skills, and decent manners;
- Organizational skills;
- Discretion & Confidentiality;
- Flexibility of working hours;
- Adaptability;
- Good interpersonal skills;
- Ability to multitask;
- Ability to deliver under pressure.
Interested candidates should send their CV to careers@Beirutdigitaldistrict.com with the title: Application to the PA to the GM position
For more information check: www.beirutdigitaldistrict.com and www.zre.com.lb
