Logistics Manager - ArabNet - Lebanon

The Logistics Manager is responsible for managing all logistical requirements for ArabNet activities. It is a unique opportunity to work on organizing some of the region’s largest and most professional business conferences, attracting between 600-1000 delegates each.

The Logistics Manager will be expected to:
- Set the logistical requirements of each project and support in setting budget and implementation plan
- Research and keep record of all potential venues and assist in venue assessment, offer evaluation, negotiation, selection and relationship management
- Research and maintain list of contractors AV, exhibition construction, printing, food & beverage, transportation, and other suppliers in target markets
- Draft RFPs, manage communications with contractors, negotiate best offers and finalize contracts; coordinate the purchase of required materials
- Monitor contractor deliverables and performance and ensure quality control
- Arrange logistics for ArabNet participation in events and external activities
- Support with team logistics (travel, accommodation, etc) if required

This role reports to the Operations Director.

Ideal candidate would be/have:
- Experience in event management
- Experience in managing relationships with multiple contractors
- Strong negotiation skills
- Very organized
- Detail oriented
- Perform well under stress
- Able to travel
- Good speaking skills
- Experience: 2-4 years
- Fluent in English and Arabic

jobs@arabnet.me

Logistics Coordinator - Chateau Marsyas - Lebanon

- Plan and organize orders of raw materials and equipments
- Organize, ask for quotations and book the transport requirements related to exports
- Clients orders processing

Desired Skills and Experience
- Academic background: Administration & Public Relation
- Experience: Minimum 2 years of experience in a similar position
- Skills: Strong communication skills, Dynamic, Hard worker, Intellectual, Reliable, Attention to details, Meticulous, Sense of follow up, Good reporting skills and able to work under pressure
- Languages: Arabic, French and English

info@chateaumarsyas.com

Internship - European Council on Foreign Relations - France

The Policy Fellow will undertake research and develop analysis and recommendations on key political, socio-economic and security issues related to EU policies towards the MENA region. With a strong focus on policy innovation, they will be part of ECFR’s advocacy effort to build coalitions and develop relevant networks. This Policy Fellow in particular will build networks in the MENA Policy community in Paris, France and perhaps also in Brussels, Belgium; and will be expected to help oversee certain MENA Programme projects and activities including the work of specific Visiting Fellows. Responsibilities will be assigned in accordance with strategic priorities as they evolve.

The post will be in ECFR’s Paris Office, France, unless determined otherwise. The Policy Fellow will report directly to the Head of MENA Programme with additional input from the Director and the Editor, as appropriate. A system of peer review ensures active engagement of all policy fellows across the organisation.

Responsibilities
- Undertake relevant research.
- Write reports and policy briefs as well as shorter commentaries, blog posts and media pieces.
- Identify and liaise with relevant external contacts and ECFR Council members.
- Represent ECFR externally.
- Contribute to the the formulation of the programme’s strategy and work plan, and help ensure its effective implementation.
- Strengthen and expand the programme’s policy and advocacy network.
- Contribute to broader policy development and follow relevant discussions within and outside ECFR.
- Help identify and open prospects for financial support.

Experience and skills
- Extensive knowledge and experience of the Middle East and North Africa region.
- In-depth knowledge of EU relations with the Southern neighbourhood and the wider region.
- A track-record of engaging with policy communities in both the EU and the MENA region.
- An ability to develop innovative policy proposals and creative ways of looking at EU policies towards the region and individual countries.
- Excellent research and analytical skills, the ability to devise and lead research projects, prepare detailed reports and briefing papers, setting out relevant research findings and policy recommendations on EU policies towards the region.
- The ability to maintain and develop a substantial network of contacts with relevant policy-makers, politicians, experts and others in the region.
- Excellent written and oral communication skills.
- Media experience and the ability to present and speak in public.
- A professional working knowledge of Arabic, French and a high standard of written and spoken English.
- The ability to work within a team in a multi-national environment, and to travel frequently.

To apply, please send your CV and covering letter specifying primary areas of expertise and intended future work to recruitment@ecfr.eu, with subject line “MENA Policy Fellow”. Please restrict your CV to no more than two pages of A4. Candidates must have permission to work in the UK or France.

Applications should reach us no later than noon 9th August 2013. Please note, due to the large volume of applicants, only shortlisted candidates will be contacted.

Logistics Clerk - Al Rifai - Lebanon

Looking for Logistics Clerk to join our Sales team for data entry related to invoicing and delivery order.

Responsibilities
- Receiving phone order and preparing the delivery order and related invoices
- Review the daily log and check all related entries
- Analysis and reporting

Qualifications
- TS or University degree in computer science
- 1+ years of experience in data entry and database operating
- Good business and writing communication skills
- Good English level
- Good level of all Office applications
- Lebanese Citizen with clear police record

jobs@alrifai.com

Purchase and Logistics Manager - Beesline - Lebanon

Recruiting a Purchase and Logistics Manager with 5 to 7 years of experience, prior experience in the cosmetics field is a must.

hr@beesline.com

Logistics Coordinator & Office Manager - AltCity - Lebanon

This is an entry-level position. Employee to perform secretarial and administrative duties essential to the smooth running of our office.

Main Tasks
- receive and reply to telephone/fax messages and respond to visitor inquiries
- maintain a general filing system, including basic financial book-keeping
- manage accounts and payments for clients and suppliers, including preparation of purchase requests, payment orders, receipts and other supporting documentation
- manage cash on site (petty cash)
- keep accurate record of office expenditures
- maintain office supplies & carry out required procurement
- develop an inventory of the office supplies and equipment, and keep it updated
- compile and maintain records, statistical information, and reports
- coordinate executive calendars to arrange appointments and meetings
- perform related work as assigned

Knowledge, Skills, and Abilities
- prior office administration experience in an NGO or startup company desirable
- experience of keeping records that meet international donor and Lebanese fiscal requirements
- basic Internet and computer skills (including email & spreadsheets)
- ability to communicate in Arabic and English fluently (written & spoken), solid French a plus
- ability to perform basic accounting
- ability to multitask
- ability to meet deadlines
- enthusiastic, dynamic, and reliable
- having a car and driver's license is a strong bonus
- university degree desirable (ideally in business administration or accounting)

Send CV, mention "Logistics Coordinator & Office Manager position" in the subject line of your email, including all contact information, with a cover letter explaining why you are excited by and suited for this position, to work@altcity.me

Examinations Service Manager - British Council - Lebanon

The British Council is recruiting for a management position in Lebanon as follows:

Qualifications
- Minimum degree-level qualification
- Minimum of 5 years work experience including team leadership and line management
- Good knowledge and hands-on experience of business management and development, marketing & customer service, communications and computer skills
- Excellent proven organisation skills
- Good financial skills, financial planning and budget management
- Bilingual language skills (English / Arabic)

Basic salary: LBP 2,425,667 + daily transportation LBP 8,000

Please read the role profile carefully, check definitions of the behaviours and generic skills, and complete the application form using the ‘Guidance notes for completing application form section’ for assistance (This is found in the application form).

Completed applications should be emailed to: job.vacancy@lb.britishcouncil.org specifying the job title in the subject line.

No applications will be accepted after the closing date, Sunday 27 May 2012, and only shortlisted candidates will be notified.

HR/Administrator/Logistic Assistant - OXFAM - Lebanon

Perform administrative tasks to support delivery of a discrete work area within a unit or department, enabling those supported to be more effective; to perform support tasks to progress human resources functions to enhance the organisation's performance through our people.

Key Responsibilities
Human Resources:
- Planning staff recruitment, including preparation of and publication of job announcements online and in other media, setting up interview schedules; long and short-listing, preparing interview questions and test materials
- Member of recruitment panel
- To make sure induction for newly recruited staff is arranged and followed up
- Responsible for maintenance of HR Management Information database (HRMIS) and production of monthly management reports
- Responsible for setting up and maintaining personnel files, including monitoring of probationary periods, absence records, contracts, annual leave records etc.
- Service contract management
- Responsible for preparation of monthly payroll, calculation of additional benefits, end of contract payments etc.
- Responsible for monitoring changes in employment law
- Leading in the preparation of regular Salary and Benefits surveys and pay and benefits related business cases for approval by Oxfam HQ in Oxford
- Responsible for Health and Safety for the programme
- Responsible for identifying Learning and Development needs and sourcing L&D opportunities for Oxfam Lebanon staff members

Office Administration:
- Daily management of petty cash, and invoices
- Visitors' liaison, general enquiries, visitors to the programme, including accommodation, visa arrangements, external travel arrangements etc.
- Focal person for coordination of complex and large-scale events such as workshops, conferences etc.
- Medical Database administration and claim management
- Accompany programme staff during the field visits to support in organisational activities
- Providing advice to colleagues and partners on relevant OGB policies as required
- Payment of all regular bills including phones, rents, contractors
- Prepare a list of partners and contact details for Oxfam
- Keep log phone book
- Communicating to all on office close due to public holidays

IT:
- Report on critical IT issues
- Communicate and support the IT with the recruited IT company and IT team of Oxfam
- Ensure regular maintenance and check up of the IT equipment

Logistics:
- Line manager to Driver
- Responsible for procurement planning, sourcing, transportation, inventory management and various reporting
- Enforce Oxfam GB minimum standards in supply chain management providing advice to colleagues and partners as appropriate
- Act as emergency driver in the case of the absence of the driver

Qualification (essential):
- University or higher Diploma in related field
- At least three years experiences in admin/logistics and HR with national or international NGOs
- Experience in managing petty cash
- Strong computer usage including typing in Arabic and English
- Fluent in English
- Computer literacy
- Basic knowledge of IT simple tasks
- Driving licences

Desirable:
- Communication skills
- Proactive and result oriented,
- Ability to work with and support the team
- Gender awareness
- Able to handle multi-tasks at the same time

cmokdad@oxfam.org.uk

HR/Administrator/Logistic Assistant - OXFAM - Lebanon

Perform administrative tasks to support delivery of a discrete work area within a unit or department, enabling those supported to be more effective; to perform support tasks to progress human resources functions to enhance the organisation's performance through our people.

Responsibilities
Human Resources
- Planning staff recruitment, including preparation of and publication of job announcements online and in other media, setting up interview schedules; long and short-listing, preparing interview questions and test materials
- Member of recruitment panel
- To make sure induction for newly recruited staff is arranged and followed up
- Responsible for maintenance of HR Management Information database (HRMIS) and production of monthly management reports
- Responsible for setting up and maintaining personnel files, including monitoring of probationary periods, absence records, contracts, annual leave records etc.
- Service contract management
- Responsible for preparation of monthly payroll, calculation of additional benefits, end of contract payments etc.
- Responsible for monitoring changes in employment law
- Leading in the preparation of regular Salary and Benefits surveys and pay and benefits related business cases for approval by Oxfam HQ in Oxford
- Responsible for Health and Safety for the programme
- Responsible for identifying Learning and Development needs and sourcing L&D opportunities for Oxfam Lebanon staff members

Office Administration
- Daily management of petty cash, and invoices
- Visitors' liaison, general enquiries, visitors to the programme, including accommodation, visa arrangements, external travel arrangements etc.
- Focal person for coordination of complex and large-scale events such as workshops, conferences etc.
- Medical Database administration and claim management
- Accompany programme staff during the field visits to support in organisational activities
- Providing advice to colleagues and partners on relevant OGB policies as required
- Payment of all regular bills including phones, rents, contractors
- Prepare a list of partners and contact details for Oxfam
- Keep log phone book
- Communicating to all on office close due to public holidays

IT
- Report on critical IT issues
- Communicate and support the IT with the recruited IT company and IT team of Oxfam
- Ensure regular maintenance and check up of the IT equipment

Logistics
- Line manager to Driver
- Responsible for procurement planning, sourcing, transportation, inventory management and various reporting
- Enforce Oxfam GB minimum standards in supply chain management providing advice to colleagues and partners as appropriate
- Act as emergency driver in the case of the absence of the driver

Qualification (essential)
- University or higher Diploma in related field
- At least three years experiences in admin/logistics and HR with national or international NGOs
- Experience in managing petty cash
- Strong computer usage including typing in Arabic and English
- Fluent in English
- Computer literacy
- Basic knowledge of IT simple tasks
- Driving licenses

Desirable
- Communication skills
- Proactive and result oriented,
- Ability to work with and support the team
- Gender awareness
- Able to handle multi-tasks at the same time

cmokdad@oxfam.org.uk