Office Administrator - Pulse Production - Lebanon

Responsibilities
- Day-to-day running of the office
- Serve as the point person for mailing, bills, and errands
- Organize and schedule meetings and appointments
- Manage relationships with clients and planners, ensuring that all items are invoiced and paid on time

Requirements
- Proven office management, administrative or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent interpersonal, oral and written communication skills
- Strong organizational and planning skills
- Proficiency in MS Office
- Accounting background

info@pulse-prod.com

Human Resources and Office Manager - ClearTag - Lebanon

The HR Manager plans, organizes, manages and monitors all HR functions and activities of Employees Relations, Planning and Staffing, Training and Development, Compensation and Benefits as well as HR Administration; Directs the HR business plan and follow-up on the objectives and achievements; Ensures the implementation of all HR policies and procedures throughout the Group companies and Business Units as per Services level agreement (SLA) signed between the companies.

Responsibilities
- Directs and participates in the formulation and implementation of HR goals, objectives, policies and priorities of all
HRD departments through the setting of the business plan and continuous monitoring of staff objectives and
achievements.
- Develops career planning and succession planning and developments, supported by job descriptions, job weights
valuation, competencies developments…etc.
- Recommends pay scale and grading system.
- Streamlines all HRD policies and Processes and ensure their efficiency.
- Directs the Employees developments and successions plans. Coordinates with & coaches concerned Business Units
and Group Companies implementations.
- Directs, coordinates and supervises internal and external training and development programs based on relevant
needs and corporate goals.
- Reviews and monitors constantly the monthly training achievements and the following month training seminars.
- Ensures that training plans do respond to the business and personal development objectives mentioned in the MBO documents. Follow-up on the Training Budget.
- Directs, coordinates and supervises the Recruitment and Staffing needs and processes.
- Oversees and determines the job requirements and qualifications of vacant positions in line with needs
formulated by concerned departments & Group Companies.
- Departments’ Head and Group companies, the screened profiles for secondary interviews.
- Monitors the transfer of employees within inter and intra departments and companies.
- Ensures that all resignations are being handled properly to HR and according to exit interviews and in compliance
with the exit procedures and Lebanese labor laws and regulations.
- Follows-up on the semi-annual new hires evaluations and make recommendations to General Management and
concerned departments and companies.
- Ensures the development of an efficient HR Information System to increase staff productivity and enhance the
quality of Business services.
- Sets and controls the annual budget of the HR Department and communicates it to the General Management.
- Follows-up on the implementation of the Management by Objectives Program at departments, companies and
Group levels, ensure its integration as performance measurement tool in the semi-annual performance appraisals.
- Provides Human Resources advice, counsel and guidance to management to all levels of the Group. Applying good
judgment and establishing credibility.
- Manages employee relations issues and complies with personnel law.
- Analyzes and monitors staff turnover, and recommends methods to retain staff and to create loyalty, based on
employees’ interviews, questionnaires and exit interviews.
- Coordinates preparing the internal culture to accept and apply 360 degree evaluation.

hr@cleartag.com

Female Office Manager - Plus Holding - Lebanon

Candidate must have more than 10 years of relevant experience; fluent in Arabic, French, and English; advanced skills in Time Management, Communication, Computer/Internet, Organization, and Customer Relations.

careers@plusholding.com

Office Manager - HST Co. - Lebanon

- Maintain office servicesMain Activities
- Design and implement office policies
- Establish standards and procedures
- Organize office operations and procedures
- Supervise office staff
- Monitor and record long distance phone calls
- Prepare time sheets
- Control correspondences
- Review and approve supply requisitions
- Liaise with other agencies, organizations and groups
- Update organizational memberships
- Maintain office equipment
- Proficient with at least one of the following areas: Marketing, HR, Accounting & PR

Desired Skills and Experience
- Bachelor degree in Business Management or related field from a REPUTABLE university
- 7/10 years of experience in a senior administrative role

info@hst-lb.com

Office Administrator - Berytech - Lebanon

Berytech is looking for a dynamic Office Administrator, who can take on administrative and clerical responsibilities at Berytech Digital Park in Bechara El Khoury, Beirut.

Profile
- University degree with at least 1 year experience in a corporate environment and client relations.
- Excellent communications skills, verbal and written, in Arabic, English and French.
- Excellent interpersonal skills.

Send CV, picture and a short motivational letter by email to zsarrouf@bth.berytech.org

Administrative Assistant / Office Manager - apps2you - Lebanon

- Answering and directing phone calls
- Greets all guests and announces arrival to the pertinent parties.
- Manages the reception area and answers the phone.
- Coordinates calendars, meetings and conference calls
- Responsible of Filing and keeping records of financial and legal documents
- Provides general office administrative services including the distribution of mail, copying, faxing, file set-up & maintenance
- Responsible for ordering office supplies, maintaining office and kitchen supplies, ordering business cards, office equipment, etc.
- Builds and updates mailing and contact Database
- Responsible for handling travel and hotel accommodations for senior management team.

Skills
- Proficient with computers and the following software: Microsoft Office (Word, Outlook, Excel, PPT),
- Candidate must be professional, organized, dependable, accurate, work without much supervision/intervention, and must be able to meet strict deadlines.
- Excellent English Communication Skills (written and spoken)
- Ability to maintain discretion with potentially sensitive and confidential information

careers@apps2you.com

Project/Office Director - World Learning - Lebanon

World Learning seeks a Project Director for a USAID-funded Participant Training program in Lebanon. This position will support a technical training and capacity building project in Lebanon. The program is intended to contribute to building the capacity of Lebanese organizations and individuals to act as catalysts for democratic reform, economic growth and social stabilization of Lebanon.

The Project Director will preferably be of Lebanese nationality. S/he will report to World Learning headquarters and be in charge of overall project operations.

Responsibilities
- Provide day-to-day oversight and leadership to all assessments, training, and follow-on programs for individuals and organizations.
- Coordinate overall communications with USAID/Lebanon.
- Liaise with local partner organizations, facilitate successful coordination of all organizational and individual training and capacity building activities and ensure transparency.
- Report regularly to headquarters, providing timely updates of all situational and project developments.
- Oversee program administration, implementation, and fiscal management
- Provide leadership to overall project operations and reporting, ensuring that a team of core experts are in compliance with donor regulations and local laws.
- Oversee the preparation of annual work plans and other USAID reporting requirements.
- Regularly update donor on progression of programs.
- Ensure that the Mission’s needs are met in the most cost-effective manner possible.
- Manage and supervise team of core experts.

Requirements
- Master’s Degree in related field.
- Min. 10 years of experience in capacity development and participant training, 5 of these years in a managerial position.
- Experience managing USAID training and organizational capacity building programs.
- Solid knowledge of the Lebanese context.
- Excellent communication skills.
- Fluency in English and Arabic.

- Strong team leadership capabilities.
- Knowledge or experience with USAID’s HICD model desirable
- Lebanese nationals highly encouraged to apply

Send CV and cover letter (in English) with the post title on the subject line explaining why you are best qualified for this position, and three references with contact information, to recruitment4@worldlearning.org

Deadline 1/31/2013

CEO Office Manager - Cleartag - Lebanon

The CEO's office manager will act as the CEO representative & first point of contact with people from both inside and outside the organization. She/ he will provide consulting, administrative and organizational support to the CEO along with some office management duties.

She/ he must be reliable and have a high sense of confidentiality in all areas of work. She/ he will work under the direction of the CEO.

Duties and Responsibilities:
- Management Meetings:
Agenda preparation
Agenda validation
Minutes of the meetings: preparation, validation, circulation
Minutes are then signed and filed for future reference
Action plan to be done according to the minutes
Action plan follow-up until all tasks are completed
- Manage the daily agenda of the CEO keeping appointments and meetings on time
- Manage and follow-up on communications and pending issues between the CEO & heads of units on all operational matters
- Act as a first point of contact for people's queries that need the approval of the CEO
- Follow-up on pending issues via email correspondences
- Prioritize own activities and work on several tasks simultaneously
- Manage communication between the CEO and people from inside and outside the company.
- Plan meetings, functions & PR events in coordination with the CEO: Prepare agenda in advance; assist with and provide research/background information, content development, creation of presentations, Minutes of Meetings and follow-up on the outcome of the meeting
- Ensure that various administrative tasks are done in an effectively and efficiently including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed
- Prepare documentation and back office paperwork
- Develop and maintain a system that alerts the CEO on upcoming deadlines, incoming requests or events
- Perform special projects and/or other administrative functions to support the business as assigned
- Design a filing system and ensure it's always up-to-date
- Manage CEO travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas and necessary contacts, country information and other necessary preparations
- Handle confidential information in a professional and discreet manner

Required qualifications
- University degree in Business, or equivalent
- A minimum of 4-5 years experience in a similar role
- Strong personality, active and target oriented
- Excellent management, communication, and interactive skills.
- Excellent organizational skills, and discretion with confidential information.
- Ability to work under pressure

hr@cleartag.com

Logistics Coordinator & Office Manager - AltCity - Lebanon

This is an entry-level position. Employee to perform secretarial and administrative duties essential to the smooth running of our office.

Main Tasks
- receive and reply to telephone/fax messages and respond to visitor inquiries
- maintain a general filing system, including basic financial book-keeping
- manage accounts and payments for clients and suppliers, including preparation of purchase requests, payment orders, receipts and other supporting documentation
- manage cash on site (petty cash)
- keep accurate record of office expenditures
- maintain office supplies & carry out required procurement
- develop an inventory of the office supplies and equipment, and keep it updated
- compile and maintain records, statistical information, and reports
- coordinate executive calendars to arrange appointments and meetings
- perform related work as assigned

Knowledge, Skills, and Abilities
- prior office administration experience in an NGO or startup company desirable
- experience of keeping records that meet international donor and Lebanese fiscal requirements
- basic Internet and computer skills (including email & spreadsheets)
- ability to communicate in Arabic and English fluently (written & spoken), solid French a plus
- ability to perform basic accounting
- ability to multitask
- ability to meet deadlines
- enthusiastic, dynamic, and reliable
- having a car and driver's license is a strong bonus
- university degree desirable (ideally in business administration or accounting)

Send CV, mention "Logistics Coordinator & Office Manager position" in the subject line of your email, including all contact information, with a cover letter explaining why you are excited by and suited for this position, to work@altcity.me

Operations Executive - PenguinCube - Lebanon

PenguinCube is looking for an Operations Executive capable of keeping them a well-oiled machine. The job entails promoting the organization's values and goals to team members, ensuring effective and efficient day to day operations and implementing administrative procedures and policies.

Role
- Ensure smooth running of the office and sustaining a healthy working environment
- Basic office orientation for new team members
- Travel management and logistics (visa processing, airline and hotel booking, travel insurance and applications)
- Contacts management
- Office supplies management and control
- Phone operator and calls management
- Administrative documents management
- Office maintenance management
- Office infrastructure management
- Courier management and logistics
- Delivery verification and control
- Transportation management

Skills/Qualifications
- Able to work in a team environment as needed
- Able to work independently and efficiently to meet deadlines
- Excellent communication (oral and written English) and presentation skills
- Detail-oriented and organized
- Able to visualize the most appropriate response to a situation
- Have a capacity for creative problem solving
- Strong and rational decision-making skills
- Bachelor degree in business administration, or equivalent
- Impeccable English & working Arabic are a must, a third language is welcome
- Computer literacy: Acrobat and Microsoft Office (Word, Excel, PowerPoint)

jobs@penguincube.com

Office Manager - Seeqnce - Lebanon

Responsibilities
- manage customer acquisition, registration, & membership maintenance
- handle customer inquiries and complaints
- manage clerical, administrative and secretarial responsibilities and tasks
- issue invoices and follow up on payments
- manage petty cash
- manage daily accounts, and participate in weekly meetings with accountants
- allocate & manage resources & assets maximize efficiency and minimize costs
- manage scheduling of meetings, workshops, events & activities to maximize use of space
- design, implement, maintain, update & manage filing systems
- design, implement, maintain, update & manage inventory systems
- design, implement, document, & enforce policies & procedures
- ensure security and confidentiality of data
- prepare operational reports, including accounts, inventory, costs, revenue projections
- review and approve office supply acquisitions
- maintain a clean, safe & secure working environment

Training
Seeqnce will train you to use, operate, and manage:
- Accounting systems
- IT systems
- Inventory systems
- Social Media assets
- Web assets
- Digital still & video cameras and accessories

Working Hours
Monday to Friday: 7:30 AM to 6:30 PM
Saturday: 7:30 AM to 2:30 PM

Skills, Interests & Attitude
- Good spoken & written skills in English & Arabic (French a plus)
- Meticulous and good with numbers (experience with Lebanese accounting software a plus)
- Good at problem-solving
- Confident project management
- Good at multi-tasking
- Reliable & punctual
- Comfortable with computers, typing & Microsoft Office (Photoshop & Illustrator a plus)
- Internet savvy, with good Facebook skills (Twitter is a plus)
- Show good initiative
- Borderline OCD clean & orderly

Opportunities
Seeqnce is the fastest growing Startup Accelerator in the Arab World. In less than 2 years, we have grown from 3 in 30 m2, to over 20 in 200 m2, advising and accelerating along the way over 25 Web & Mobile Startups.

In the coming year you'll get lots of opportunities to take on more responsibilities, from managing accounts, to personnel, to organizing and leading activities & trainings, and of course taking a more senior role in decision-making.

As office manager you are pretty much the head honcho of our admin world, so promotion involves becoming a member of the management team.

Salary
- 1st month training: half salary
- 2nd & 3rd months probation: full salary
- 4th and above registered employee: full salary + benefits

jobs@seeqnce.com