Personal Assistant to the General Manager - Beirut Digital District - Lebanon

Job Description
Work closely with the General Manager to provide administrative support, help in administrative tasks, assist in purchasing, produce reports, etc

DUTIES AND RESPONSIBILITIES
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post,
- Devising and maintaining office systems, including data management and filing;
- Coordinating with Travel Advisor staff regarding trips, visas and accommodation ;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Attending some meetings to take notes and prepare minutes;
- Providing general assistance during presentations;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Conducting market researches and issuing comparative reports;
- Liaising with clients, suppliers and other staff; analyzing offers and preparing summaries;
- Carrying out specific projects and research;
- Handling purchasing tasks;
- Responsibility for some accounts and budgets.

SKILLS, QUALIFICATIONS AND REQUIREMENTS
- A university degree is a must
- Minimum 3 years of experience in the field
- Excellent knowledge of MS Office (Word “Arabic” and “English”, Excel and Power Point);
- Excellent Communication skills,
- Organizational skills;
- Discretion & Confidentiality;
- Flexibility of working hours;
- Adaptability;
- Good interpersonal skills;
- Ability to multitask;
- Ability to deliver under pressure.

Send CV to careers@beirutdigitaldistrict.com with the title: Application to the PA to the GM position

Junior Accountant - Beirut Digital District - Lebanon

DUTIES AND RESPONSIBILITIES
- Receive funds from customers, issue, and stamp and send out receipts.
- Distribute funds to suppliers, employees and workers after issuing payments notes.
- Record information into computer system such as journal vouchers for bank deposit or expenses.
- Compile and maintain records of business transactions.
- Compare totals on cash register with amounts in cash-box to verify balances.
- Keep records and file all documents related to this activity.
- Reconcile bank statements.
- Maintain all accounts correct and up to date.
- Protect the company’s value by keeping information confidential

SKILLS, QUALIFICATIONS AND REQUIREMENTS
- University degree
- Knowledge of standard accounting principles, methods and applications.
- Knowledge of standard MS Office, especially Excel
- Good Experience in Visual Dolphin accounting Software
- Ability to read financial statements, general ledger reports and official documents.
- Ability to perform general math calculations such as addition, subtraction, multiplication and division.
- Ability to give, receive and analyze information.
- Ability to understand people and communicate effectively with them.
- Ability to work under pressure and flexibility in time

Send CV to careers@beirutdigitaldistrict.com with the title: Application to the Junior Accountant position

Receptionist - Beirut Digital District - Lebanon

DUTIES AND RESPONSIBILITIES
- Greet and welcome visitors to the building between 8.30am and 6pm,
- Answer visitor’s general questions and guide them and inform the relevant customer of their arrival.
- Answers phone, takes messages and deliver correct and accurate information
- Monitor and ensure that the reception area is kept tidy and projects a business-like image.
- Reports damage, problems and accidents
- Perform data entry into computer system as appointed by direct supervisor

SKILLS, QUALIFICATIONS AND REQUIREMENTS
- A university degree or technical school degree in administrative/secretarial work, with 2 years’ experience.
- Familiar with MS Office.
- Ability to read, write and speak in either Arabic, French and English
- Ability to perform a routine work and be sitting for several hours.
- Ability to comprehend, carry out and relay multiple verbal and written instructions
- Mental and Visual Effort Some mental and/or visual effort; intermittent attention to details

Send CV to careers@beirutdigitaldistrict.com with the title: Application to the Receptionist position

Cultural Manager - Ashkal Alwan - Lebanon

Ashkal Alwan is seeking a Cultural Manager to carry out programming and administrative duties. This is a full-time position and we are looking for somebody available starting February/ March 2016.

Job Description
- Assisting the director in implementing the mission and vision of the association
- Assisting the director in content and implementation of annual programming
- Helping to Manage the general administration, production, and organization related to the association and its activities
- Assisting with the director’s correspondence and managing the director’s calendar
- Managing and expanding public relations network with individuals and institutions including artists, guests, funders, board members and local, regional and international partners
- Managing and updating Ashkal Alwan’s communication including press, website, newsletter, and social medias
- Helping with fundraising, proposal writing, budgets and reports
- Ensuring smooth running of the office

Skills
- Some experience in the arts and cultural management field
- Knowledge of the local artistic and cultural sector
- Knowledge in the nature of similar local, regional and international institutions
- Excellent communication, writing and editing skills
- Strong and creative research, on-the-ground, and problem-solving skills
- Excellent command of English; good-to-excellent knowledge of spoken and written Arabic; French or other languages useful.
- Working knowledge in Microsoft Office and Adobe suites.

Send a cover letter and updated CV (in English) to Marie-Nour, marienour@ashkalalwan.org.
Please be sure to include your projected start date.
Only applicants invited for an interview will be contacted.