Job Opportunities is a collection of job opportunities in lebanon and job opportunities in the mena region and job opportunities in the Gulf along with occasional job opportunities on an international scale. This job opportunities blog is dedicated for lebanese in search of a career shift or career change. Lebanese jobs listing and lebanese jobs opportunities have been collected from friends, employers and my business network.

May 10, 2012

HR/Administrator/Logistic Assistant - OXFAM - Lebanon

Perform administrative tasks to support delivery of a discrete work area within a unit or department, enabling those supported to be more effective; to perform support tasks to progress human resources functions to enhance the organisation's performance through our people.

Key Responsibilities
Human Resources:
- Planning staff recruitment, including preparation of and publication of job announcements online and in other media, setting up interview schedules; long and short-listing, preparing interview questions and test materials
- Member of recruitment panel
- To make sure induction for newly recruited staff is arranged and followed up
- Responsible for maintenance of HR Management Information database (HRMIS) and production of monthly management reports
- Responsible for setting up and maintaining personnel files, including monitoring of probationary periods, absence records, contracts, annual leave records etc.
- Service contract management
- Responsible for preparation of monthly payroll, calculation of additional benefits, end of contract payments etc.
- Responsible for monitoring changes in employment law
- Leading in the preparation of regular Salary and Benefits surveys and pay and benefits related business cases for approval by Oxfam HQ in Oxford
- Responsible for Health and Safety for the programme
- Responsible for identifying Learning and Development needs and sourcing L&D opportunities for Oxfam Lebanon staff members

Office Administration:
- Daily management of petty cash, and invoices
- Visitors' liaison, general enquiries, visitors to the programme, including accommodation, visa arrangements, external travel arrangements etc.
- Focal person for coordination of complex and large-scale events such as workshops, conferences etc.
- Medical Database administration and claim management
- Accompany programme staff during the field visits to support in organisational activities
- Providing advice to colleagues and partners on relevant OGB policies as required
- Payment of all regular bills including phones, rents, contractors
- Prepare a list of partners and contact details for Oxfam
- Keep log phone book
- Communicating to all on office close due to public holidays

IT:
- Report on critical IT issues
- Communicate and support the IT with the recruited IT company and IT team of Oxfam
- Ensure regular maintenance and check up of the IT equipment

Logistics:
- Line manager to Driver
- Responsible for procurement planning, sourcing, transportation, inventory management and various reporting
- Enforce Oxfam GB minimum standards in supply chain management providing advice to colleagues and partners as appropriate
- Act as emergency driver in the case of the absence of the driver

Qualification (essential):
- University or higher Diploma in related field
- At least three years experiences in admin/logistics and HR with national or international NGOs
- Experience in managing petty cash
- Strong computer usage including typing in Arabic and English
- Fluent in English
- Computer literacy
- Basic knowledge of IT simple tasks
- Driving licences

Desirable:
- Communication skills
- Proactive and result oriented,
- Ability to work with and support the team
- Gender awareness
- Able to handle multi-tasks at the same time

cmokdad@oxfam.org.uk