HR/Administrator/Logistic Assistant - OXFAM - Lebanon

Perform administrative tasks to support delivery of a discrete work area within a unit or department, enabling those supported to be more effective; to perform support tasks to progress human resources functions to enhance the organisation's performance through our people.

Key Responsibilities
Human Resources:
- Planning staff recruitment, including preparation of and publication of job announcements online and in other media, setting up interview schedules; long and short-listing, preparing interview questions and test materials
- Member of recruitment panel
- To make sure induction for newly recruited staff is arranged and followed up
- Responsible for maintenance of HR Management Information database (HRMIS) and production of monthly management reports
- Responsible for setting up and maintaining personnel files, including monitoring of probationary periods, absence records, contracts, annual leave records etc.
- Service contract management
- Responsible for preparation of monthly payroll, calculation of additional benefits, end of contract payments etc.
- Responsible for monitoring changes in employment law
- Leading in the preparation of regular Salary and Benefits surveys and pay and benefits related business cases for approval by Oxfam HQ in Oxford
- Responsible for Health and Safety for the programme
- Responsible for identifying Learning and Development needs and sourcing L&D opportunities for Oxfam Lebanon staff members

Office Administration:
- Daily management of petty cash, and invoices
- Visitors' liaison, general enquiries, visitors to the programme, including accommodation, visa arrangements, external travel arrangements etc.
- Focal person for coordination of complex and large-scale events such as workshops, conferences etc.
- Medical Database administration and claim management
- Accompany programme staff during the field visits to support in organisational activities
- Providing advice to colleagues and partners on relevant OGB policies as required
- Payment of all regular bills including phones, rents, contractors
- Prepare a list of partners and contact details for Oxfam
- Keep log phone book
- Communicating to all on office close due to public holidays

IT:
- Report on critical IT issues
- Communicate and support the IT with the recruited IT company and IT team of Oxfam
- Ensure regular maintenance and check up of the IT equipment

Logistics:
- Line manager to Driver
- Responsible for procurement planning, sourcing, transportation, inventory management and various reporting
- Enforce Oxfam GB minimum standards in supply chain management providing advice to colleagues and partners as appropriate
- Act as emergency driver in the case of the absence of the driver

Qualification (essential):
- University or higher Diploma in related field
- At least three years experiences in admin/logistics and HR with national or international NGOs
- Experience in managing petty cash
- Strong computer usage including typing in Arabic and English
- Fluent in English
- Computer literacy
- Basic knowledge of IT simple tasks
- Driving licences

Desirable:
- Communication skills
- Proactive and result oriented,
- Ability to work with and support the team
- Gender awareness
- Able to handle multi-tasks at the same time

cmokdad@oxfam.org.uk