Locally Engaged Staff Job Vacancy
USD 1,549 per month
The Embassy is seeking a skilled and energetic person to join its administrative team in the position of Accounts/Personnel Officer.
The Duty Statement and Selection Criteria for the position appear below.
Employment at the Embassy is subject to acceptance of the Embassy’s standard terms and conditions of employment for Locally Engaged Staff, and successful completion of security vetting and other requirements.
Embassy employees must demonstrate exemplary standards of integrity and professionalism at all times, as set out in the Embassy’s Code of Conduct for Locally Engaged staff.
Applications should include
- A statement addressing the Selection Criteria for the position;
- A current CV; and
- Names and contact details for two recent work referees
Please ensure that your statement addressing the Selection Criteria does not exceed two (2) pages. When addressing the Selection Criteria it is important to relate your skills, knowledge and experience to the duty statement. Include concrete examples against each selection criteria.
Please note that suitability for these positions will be judged against the Selection Criteria and that applications that fail to address the Selection Criteria and/or fail to include referee details will not be considered.
Please email applications to: recruitmentaustralianembassy@gmail.com
Applications must be received by 10 December 2012. Late applications will not be considered.
The Embassy website (www.lebanon.embassy.gov.au) a wide range of information about the Embassy’s activities and services. Australian Government objectives, under which the Embassy operates, can be found on the Department of Foreign Affairs and Trade website (www.dfat.gov.au).
Selection Criteria
- Qualifications and/or experience in a similar role, including understanding of accrual accounting principles and/or knowledge of personnel administration, and prior experience in use of computerised accounting packages and/or HR software.
- Highly developed communication skills, including fluency in both oral and written English and Arabic.
- Highly developed organisational skills, and the ability to take initiative, respond to challenges and set priorities to meet deadlines. Ability to learn new tasks quickly.
- Ability to work effectively as part of a team and build effective working relationships.
- A strong understanding of ethical work practices and a commitment to information privacy, confidentiality and security principles.
Duty Statement
Accounts
- Prepare requests for payment (FMA001s) in accordance with instructions set out in the Financial Management Manual, and ensure all requests are signed by delegated “approvers” and that appropriate supporting documentation is attached.
- Using the Department’s computerised accounting system, SAP, process payments and record transactions.
- Prepare payments for travelling allowance and process acquittals.
- Assist the Senior Accounts Officer with preparation of financial returns, including routine end of month financial reporting, the annual FBT return, quarterly VAT and fuel excise claims, and ad hoc requests for financial information.
- Assist the Senior Accounts Officer to monitor expenditure against various budgets and FMAs.
- Assist in preparation of invoices for cost recovery, including telephone billing.
- Liaise with suppliers on accounting matters.
- Manage accounts filing.
Personnel
- Prepare monthly salary payments for locally engaged staff.
- Maintain locally engaged staff personnel files and records, including maintenance of leave and flex records, attendance records and overtime claims.
- Ensure all locally engaged staff contracts remain current by monitoring expiry and renewal dates and preparing draft documentation for renewal.
- Provide support in recruitment processes for new locally engaged staff, including preparation of relevant documentation, and follow up to ensure all undertakings, vetting and other induction processes are completed in a timely manner.
- Prepare superannuation contributions and taxation work sheets for locally engaged staff who are Australian residents for taxation purposes.
- Prepare annual income statements for all locally engaged staff.
- Liaise with local authorities on matters related to Lebanese employment law.
- Maintain locally engaged staff medical insurance and workers compensation coverage.
- Maintain the post’s “Overseas Staff Profile” and “Family at Post” databases in the department’s computerised HR system.
- Maintain A-based personnel files and records, including staff undertakings.
- Process and maintain records on medical claim reimbursements for A-based staff.
Other
- In the absence of the Senior Accounts Officer hold delegations of Payments Officer and Funds Controller.
- In the absence of the Cashier, hold delegation of Cashier and Advance Holder.
- Participate in the relief roster for the receptionist position.
- Other duties as directed.
Training
Specialised training is required for some passport and consular duties. Attendance at training courses outside Lebanon may be required.
