The Dean’s Office of the School of Business in Beirut is currently searching for an Executive Assistant to support the office in all its clerical and administrative duties.
Responsibilities
- Receives and screens visitors’ telephone calls, emails, faxes and other correspondence providing information and resolving complaints which regularly require the use of good judgment and the interpretation of policies and procedures.
- Schedules and maintains the Dean’s calendar of appointments, meetings and travel, and makes necessary logistic arrangements to support these activities. Coordinates some office functions and activities with other departments.
- Coordinates the Dean’s meetings taking minutes and circulating them. Provides administrative support for events and conferences hosted by the Dean, handling all details as required.
- Researches, compiles and summarizes a variety of informational or statistical materials.
- Implements the necessary procedures to comply with LAU’s archiving system and sets up any necessary additional information filing system in a professional manner so as to control and manage confidentiality of the Dean’s records, files and databases.
- Oversees maintenance of office equipment, such as computers, copiers and printers, securing the smooth operation of all office facilities. Monitors office supplies stock, and places orders for necessary replenishment.
- Supervises the work of student assistants assigned to the office and monitors their contracts and time-sheets, to ensure they fulfill their duties.
- Assists the Dean as directed in responding to various correspondences, typing of memos and papers, studies and presentations.
- Performs other tasks pertinent to this job as assigned.
Qualifications
- Bachelor’s degree from a renowned university. Masters is a plus.
- 4/6 years of office management, preferably in higher education.
- Excellent communication capabilities both in Arabic and English.
- Highly skilled in typing and all necessary computer software, particularly Word, PowerPoint, Excel, and other applications.
- Excellent phone skills and experience in public relations.
- Ability to maintain confidentiality.
- Excellent analytical skills with the ability to work with diverse teams.
beirut.hire@lau.edu.lb
Deadline December 4, 2011.
