This role sits within the HOLDAL Abou Adal Group Holding company. You will be based in Beirut. You will report directly to the CEO and interface closely with him on a day to day basis supporting all current and future business activities. You will have to coordinate CEO’s work with all departments, provide admin and operational services to him and release him from day to day administrative tasks in order to allow him to focus on the key strategic decisions.
Responsibilities
- Pro-actively controlling the CEO diary and schedule meetings, appointments and public speaking engagements. Ensuring efficient management of appointments diary and meeting schedule, including timing, priority setting, agenda preparation and document preparation – this could involve suppliers, clients, s, partners, banks…
- Assisting the CEO to manage strategic relationships with the above stakeholders ensuring that a detailed Relationship Management Strategy is created and executed effectively
- Ensuring CEO is always in the correct place on time with all relevant papers and information required - preparing a briefing schedule (booking in preparatory meetings and briefings)
- Responding to and resolving a wide range of queries, leaving the CEO free to concentrate on only important matters
- Managing the incoming mail, overseeing the received correspondence and allocating items. Filtering mail on behalf of the CEO and presenting relevant items for his perusal - Screening large number of telephone calls, e-mails and letters by priorities
- The current assistant will assist the PA for all incoming phone calls and emails and will handle the archiving project
- Drafting and sending correspondence, emails, letters to suppliers, internal communication
- Maintaining contact with all of the CEO’s internal & external contacts and setting up meetings according to importance
- Attending all meetings with the CEO, taking Minutes of the Meetings and recording agreements and important actions – following these up and ensuring that they get done on time
- Organizing traveling/hotels and events (internal and external venues) with personal clients of the CEO, liaising with external/internal contacts
- Conveying messages and information clearly while respecting confidentiality when required
- Greeting guests and assist the CEO in PR
- Liaising with senior business management and heads of business units
- Overseeing the office during the absence of the CEO
- Creating and maintaining personal records and filing systems for optimum ease of access
- Filing all the files of the CEO hard copies and soft copies: archive all the hard copy files into soft copies
- Role-modeling the Holdal Corporate Values
Desired Skills & Experience
- Excellent formal and informal communication skills
- Excellent writing skills in English, French and Arabic
- Excellent presentation skills and excellent with PowerPoint, Word and Excel
- Excellent IT knowledge and Computer Skills
- A completer/finisher – gets things done
- Ability to be flexible & adapt style to suit the situation
- Resilient & patient
- Attention to detail & ability to respect the environment around the CEO
- A people person who builds and maintains relationships effectively
- The utmost discretion in all matters ensuring that confidential information is protected at all times
- Very organized, disciplined, able to plan, deliver, measure progress & manage cost
- A very good sense of humor and a big smile
- Business style dress code
- Flexible in her schedule
Send CV to info@abouadal.com
