The Executive Assistant is responsible for providing full assistance and support to the manager by scheduling his/her appointments, handling documents maintenance and processing correspondence needs.
Key Responsibilities
- Organize and manage the day-to-day running of the manager's professional and personal affairs in order to ensure the provision of high-quality support
- Manage the schedules to ensure effective time management, coordinate activities, prioritize appointments and reschedule where necessary
- Manage, prioritize, screen and monitor the manager’s correspondence, including calls, emails, post and fax, in order to ensure they are dealt with in a timely manner
- Collect and research information on assigned matters, as well as produce reports as requested
- Attend senior level meetings (i.e. executive committee, board meetings and other) and record minutes of meeting for future reference
- Organize and set up meetings and working sessions in order to inform the concerned parties accordingly
- Ensure that documentation is correctly filed by maintaining an efficient filing system
Desired Skills and Experience
- Bachelor's Degree
- 3 years of experience in a related field
- Fluency in English and Arabic; French is a plus
- Proficiency in MS Office
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