The World Logistics Council (WLC), a Swiss based semi-government organization with offices around the world, invites world-class leaders to join our mission in the position of Travel Coordinator. WLC is seeking candidates that are responsible for providing support, planning, coordinating and scheduling travel according to the travel procedures and policies of the company. He/She will also perform administrative support to the organization. The role is critical to ensure that the Company's services are provided in an effective and efficient manner with a "keen sense of urgency and follow through" and accuracy. Monthly compensation up to $2,500.
- Manages the company's travel requirements and makes reservations for all airline, ground transportation, hotels and conference room reservations for executives of the company.
- Must be familiar with visa requirements for all countries where executives would require travel, and plan ahead accordingly to prepare any documentation as may become necessary with least entrance requirement preferred.
- Travel folder preparations, including itineraries, electronic bookings, meeting schedules, agenda's.
- Is responsible to ensure the "executive atmosphere and presentation" of the lobby area is clean and inviting to receive visitors and guests of the company.
- Greets and directs all visitors, including vendors, clients, job candidates and executives and special guests/dignitaries.
- Handles special administrative projects, as well as overflow work from departments and executive assistants.
- Sorts and distributes incoming and outgoing mail
- Performs tasks, such as systematically arranging letters, memoranda, invoices and other indexed documents according to an established system
- Operates office equipment and completes general office work and is open to providing assistance to any of the team members.
- Other duties as assigned.
Skills
- Must maintain high level of confidentiality and professionalism
- Excellent organizational skills with strong attention to details
- Impeccable communication and interpersonal skills
- Excellent written and communication English preferably multi-lingual
- Knowledge of standard office procedures and ability to operate all equipment including systems.
- Ability to deal in a fair and courteous manner with a variety of individuals, internal and external executive and at all levels of employees/executives.
- Strong computer applications knowledge (preferably Mac) and internet research skills
- Ability to fulfill traveling requests or otherwise provide services, accurate information, or assistance in a courteous and timely manner to the requests of the CEO and Executive Team.
- Adaptability in a changing environment with flexibility to change schedules and make changes according to dynamic environments.
- Minimum of 3 years in a similar position; preferably with past experience as a Travel Coordinator with hands-on experience.
- University Degree in Business Administration or any related field
Send CV and letter of interest to inflightservices@mea.com.lb
