The Economic and Social Fund for Development (ESFD) focuses on two main areas of intervention:
- The job creation component, which aims to enhance job opportunities in the disadvantaged areas of Lebanon through the provision of credit to small and medium enterprises and capacity development to individual entrepreneurs.
- The community development component, which provides financial grants and technical support to projects proposed by local communities to ESFD to improve social and economic living conditions of low-income groups.
The Secretary will be responsible for ensuring sound and high quality professional communication, secretarial and administrative support to the FMU's team.
Functions / Key Results Expected
- Perform secretarial functions such as typing, receiving and logging in incoming correspondence, operating the telephone and expediting messages.
- Arrange appointments and maintain program staff's calendar, receive visitors, place and screen telephone calls and respond to queries relating to the area of responsibility with discretion.
- Arrange meetings, both internal and external.
- Prepare informal translations and act as interpreter.
- Draft routine correspondence, finalize correspondence and documents, attach necessary background information and ensure follow-up.
- Establish the reference unit and the orderly filing system to hold, and allow efficient access to correspondence, documents and publications.
- Organize and oversee all logistics related to the implementation of activities of both components.
- Arrange for the provision of required support services and for the procurement of required office supplies and other expendable office equipment.
- Provide secretarial and logistical support, when needed, to the international experts.
- Maintain updated contact lists of relevant names, addresses and telephone numbers (ministries, NGOs, international organizations, municipalities and others).
- Prepare security clearances pertaining to all international consultants/experts as deemed necessary.
- Initiate, facilitate and follow-up travel arrangements for staff/experts, including issuance of visas travel tickets and arrangement for transportation.
- Provide professional communication and administrative support to the staff.
- Surf the internet to compile information requested by team members.
- Perform other duties as deemed necessary.
Competencies
- Good writing Skills writing skills.
- Good command of Excel, Word, Power Point, e-mail and Internet.
- Typing/keyboarding in minimum 45 wpm both in Arabic and English.
- Proven inter-personal and communication skill.
- High levels of team competence and professional initiative.
Recruitment Qualifications
Education: Secondary Degree
Experience: Two years secretarial experience. Previous experience in development related organizations is desirable.
Language Requirements: Fluency in written and spoken English and Arabic. Knowledge of French is an asset.
Application Deadline 02 March 2011
http://www.undp.org.lb/jobs/VacancyApply.cfm
