The Office of the Assistant Vice President for Enrollment Management (Beirut Campus) is currently searching for an executive assistant to help in researching enrollment data and managing the office and its related projects.
Functions & Responsibilities:
- Receives and screens visitors, telephone calls, emails and other correspondence providing information and resolving complaints which require good judgment and the interpretation of policies and procedures.
- Acts as the students’ resource person and advises them on how to solve their problems/concerns regarding registration, financial aid, admission matters and student services.
- Schedules and maintains the AVP’s calendar of appointments, meetings and travel, and makes the necessary logistical arrangements.
- Organizes the AVP’s meetings taking minutes and circulating them.
- Manages the administrative support for events and conferences hosted by the AVP or his/her subordinates, handling all details as required.
- Implements the necessary procedures to comply with LAU’s archiving system and sets up any necessary additional information filing system to control and manage confidentiality of the AVP’s records, files and databases.
- Drafts memos, letters, statements, reports and prepares PowerPoint presentations. Maintains database, lists and office records.
- Researches, compiles, analyzes and summarizes a variety of informational or statistical materials from both campuses.
- Transforms statistical materials from data into PowerPoint presentations including various charts to be presented to Senior Management.
- Collects data from internal and external sources and then analyzes and disseminates the information for use in planning, decision-making and policy formulation.
- Prepares various enrollment tables regarding newly admitted and registered students as per the AVPEM request.
- Coordinates various projects related to Enrollment Management such as recruitment, electronic communication, Enrollment Management publication, EM decisions implementation.
- Manages the electronic information on Facebook, Twitter and other electronic mediums and answer students’ questions/comments.
Desired Qualifications and Profile
- Bachelor’s degree from a renowned university. Masters is a plus.
- 4-6 years of office management experience, preferably in higher education.
- Strong communication (verbal and written) skills in English and Arabic.
- Excellent accuracy in researching, collecting, analyzing and presenting data.
- Strong computer skills particularly in Word, PowerPoint, Excel and Outlook.
- Experience in interpreting data on Excel charts.
- Strong interpersonal, relations and leadership skills.
- Ability to maintain confidentiality.
- Excellent analytical skills with the ability to work with diverse teams.
CVs should be emailed to beirut.hire@lau.edu.lb, specifying the job title in the subject line.
Closing date for applications is Tuesday September 17, 2013.
No applications will be accepted after this date, and only shortlisted candidates will be notified.
