The Dean of Students’ Office in Beirut Campus is currently searching for an Executive Assistant to support the Office in all its clerical and administrative duties.
Basic Functions and Responsibilities:
- Receives and screens visitors’ telephone calls, emails, faxes and other correspondence.
- Provides information and resolves complaints which regularly require the use of good judgment and the interpretation of policies and procedures.
- Schedules and maintains the Dean’s calendar of appointments, meetings and travel, and makes necessary logistic arrangements to support these activities. Coordinates some office functions and activities with other departments.
- Coordinates the Dean’s meetings taking minutes and circulating them. Provides administrative support for events and conferences hosted by the Dean, handling all details as required.
- Researches, compiles and summarizes a variety of informational or statistical materials.
- Implements the necessary procedures to comply with LAU’s archiving system and sets up any necessary additional information filing system in a professional manner so as to control and manage confidentiality of the Dean’s records, files and databases.
- Oversees maintenance of office equipment, such as computers, copiers and printers, securing the smooth operation of all office facilities. Monitors office supplies stock, and places orders for necessary replenishments.
- Supervises the work of student assistants assigned to the office and monitors their contracts and timesheets, to ensure they fulfill their duties.
- Assists in preparing and managing the Dean of Students’ budget as well as the budgets of the Residence Hall and the Athletics Departments.
- Assists the Dean as directed in responding to various correspondences, typing of memos and papers, studies and presentations.
- Performs other tasks pertinent to this job as assigned.
Desired Qualifications and Profile:
- Bachelor degree from a renowned university.
- At least 5 years of office management experience, preferably in higher education.
- Excellent communication capabilities both in Arabic and English.
- Highly skilled in typing and all necessary computer software, particularly Word, PowerPoint, Excel, Oracle, and other applications.
- Excellent interpersonal communication skills.
- Ability to maintain confidentiality.
- Excellent analytical skills with the ability to work with diverse teams.
Applications should be emailed to beirut.hire@lau.edu.lb, specifying the job title in the subject line.
Closing date for applications is Friday July 26, 2013.
