Administrative Assistant - Arab Council for the Social Sciences - Lebanon

The Administrative Assistant is responsible for providing administrative and functional support to the ACSS senior management.

Main accountabilities
- Administrative tasks, which include, but are not limited to file maintenance, preparing meeting materials, creating databases and spreadsheets
- Provide administrative support to the Finance & Administration Manager
- Answer phone calls, receive visitors, keep the Director General’s agenda and the Council calendar
- Assist in all aspects of the Council conference and GA meetings
- Provide support for Council workshops and meetings (e.g. take meeting notes, write up meeting summaries, following up on meeting logistics including travel and hotel arrangements, catering, folders preparation, etc.)
- Create a system for membership database, reaching out to members and following up all their requests with guidance from Director General
- Provide research assistance
- Assist the Fellowship & Grants Manager in aspects related to programs.
- Draft program correspondence
- Assist with the administration of the fellowships competitions
- Manage fellowships database and fellows’ files
- Liaise with program fellows and prospective fellow applicants when required
- Organize logistical details for program workshops and meetings

Requirements
- Bachelor Degree in any discipline but preferred in a social science
- Previous administrative experience is a plus
- Proficient in MS Office, including MS Word, MS Excel, databases and Internet applications
- Language proficiency: English and Arabic, French is a plus

Competencies
- Organizational skills
- Multi-tasking
- Attention to detail
- Teamwork
- Ability to work under stress
- Excellent written and oral communication skills

Interested candidates are kindly requested to email their cover letter and CV to admin@theacss.org

Deadline: Aug-16-13

Only shortlisted candidates shall be contacted.