Based at our headquarters in Dubai, an exciting and challenging opportunity exists for an experienced Executive Assistant to provide full executive and administrative support to the CEO and to assist with ad hoc projects and events.
Key Responsibilities
- Preparation of internal and external documentation.
- Preparation of corporate correspondence at a high level.
- Complex travel management, including liaising with company aviation team to coordinate travel on private aircraft.
- Extensive diary management.
- Preparation of presentations.
- Creating and managing highly confidential files and records.
- Liaising with Senior Executives and Support Staff within the group.
- Scheduling meetings with high level of international client liaison.
- Special project management and coordination when required.
- Event management (staff events, corporate offsites).
- Liaising with company chairman’s office.
- Occasional personal support to the CEO when required.
- Building relations with outside vendors (hotels, travel agencies, event venues).
- Building relations with CEO’s business associates and network globally.
- Providing administration and/or travel support to other members of the Executive Team when required.
Requirements
- Positive person with high energy.
- Mature, experienced, self assured and assertive.
- Strong interpersonal and communication skills.
- Ability to make decisions and find solutions.
- Discreet with respect to the confidential environment and calm under pressure.
- Able to communicate and present ideas verbally and in writing clearly, quickly and articulately.
- Creative and innovative with an innate sense of style.
- Smart in appearance and immaculately presented.
- Meticulous, organised and disciplined.
- Ability to work independently and as part of a team maintaining a sense of ‘servant leadership’.
- Personal values aligned with Legatum’s core values of integrity, humility, commitment, diligence and entrepreneurship.
- Flawless attention to detail.
- Commitment to excellence.
- Native (or equivalent) English speaker (no other language is required).
- Minimum high school degree.
- Bachelor degree/diploma a plus.
- Experience supporting CEO level.
- Total of at least eight years experience.
- Blue chip experience.
- Experience in complex travel arrangements.
info@legatum.com
