This is an entry-level position suitable for a recent graduate seeking office experience in a small but ambitious organization. By performing various secretarial and administrative duties to the best of your abilities, you will be playing an essential role in ensuring the smooth running of our office. You will have the chance to get involved in all aspects of our work.
Tasks
- receive and reply to telephone/fax messages and respond to visitor inquiries
- maintain a general filing system, including basic financial book-keeping
- manage accounts and payments for clients and suppliers, including preparation of purchase requests, payment orders, receipts and other supporting documentation
- manage cash on site (petty cash)
- keep accurate record of office expenditures
- maintain office supplies & carry out required procurement
- develop an inventory of the office supplies and equipment, and keep it updated
- compile and maintain records, statistical information, and reports
- coordinate executive calendars to arrange appointments and meetings
- perform related work as assigned
Requirements
- prior office administration experience in an NGO or startup company desirable (or ability to demonstrate strong organizational skills gained through other activities)
- experience of keeping records that meet international donor and Lebanese fiscal requirements desirable
- strong organizational skills
- basic Internet and computer skills (including email & spreadsheets)
- ability to communicate in Arabic and English effectively (written & spoken)
- ability to perform basic accounting
- ability to multitask
- ability to meet deadlines
- enthusiastic, dynamic, and reliable
- university degree desirable (ideally in business administration or accounting)
Period: Six-month position to start ASAP. May be continued dependent on funding and quality of work.
Work Hours: From 8.00 a.m. to 4.00 p.m., 4 days a week.
Deadline: Friday August 31st 6pm [position remains open till filled]
Send CV, including all contact information, to work@altcity.me with a cover letter explaining why you are excited about working at AltCity and why this position is perfect for you!
