The Administration Manager is responsible for managing and overseeing all aspects of the office environment and associated services, including the Travel Coordinators, Receptionists, Parking Attendants, Office and Administrative Clerks.
- Coordinates with the Group Procurement department to purchase office supplies, printed materials and forms by approving invoices, obtaining requirements, negotiating price, quality and delivery.
- Liaises with the building owners/managers for any internal alterations that are required by the Group to ensure provision of office space, occupancy and design to all employees and to guarantee that all maintenance issues are dealt with properly.
- Achieves financial objectives by anticipating requirements, submitting information for premises' budget, scheduling expenditures, analyzing variances, managing quality and cost control.
- Defines, develops and implements plans, policies and procedures for all issues related to office management and travel coordination.
- Closes deals with suppliers related to Security, Maintenance, Cleaning, Travel, Visa and Canteen, as well as follows up on contracts' renewals.
- Liaises with relevant parties to ensure hygiene standards, food quality and customers satisfaction are maintained in the Canteen and ensures all other facilities are kept clean and hygienic at all times.
- In conjunction with the IT department, ensures that all telecommunication equipment is in place, in full working order, meeting the needs of the customers.
- Liaises with relevant parties to ensure all fire safety equipment is in place, checked and tested in accordance with the contract and provides a security presence if required by the occupiers.
- Plans, directs, manages activities of assigned personnel, delegates assignments and provides counseling and guidance to help subordinates enhance work performance.
Requirements
- Bachelor's Degree Minimum 5 years of experience in a related field.
- Fluent in English.
- Proficient in MS Office
- Strategic thinking
- Developing and motivating others
- Driving and achieving results Initiative
- Relationship building
- Decision making
- Planning and organizing
hr.lb@azadea.com
