Provide personal administrative support to management and the organization through conducting and organizing administrative duties and activities including receiving and handling information.
Main Job Tasks and Responsibilities
- Prepare and manage correspondence, reports and documents
- Organize and coordinate meetings, conferences, travel arrangements
- Take, type and distribute minutes of meetings
- Implement and maintain office systems
- Maintain schedules and calendars
- Arrange and confirm appointments
- Organize internal and external events
- Handle incoming mail and other material
- Set up and maintain filing systems
- Set up work procedures
- Maintain databases
- Communicate verbally and in writing to answer inquiries and provide information
- Liaison with internal and external contacts
- Coordinate the flow of information both internally and externally
- Operate office equipment
- Manage office space
Requirements
- University degree / relevant training or qualification
- Knowledge and experience of relevant software applications – Microsoft Office: Word, Excel, PowerPoint, and Outlook, spreadsheets, word processing, and database management
- Knowledge of administrative and clerical procedures
- Proficient in spelling, punctuation, grammar and other English/Arabic language skills
- Proven experience of producing correspondence and documents
- Proven experience in information and communication management
Key Competencies
- verbal and written communication skills in Arabic and English are a must
- attention to detail
- planning and organizing skills
- time management
- interpersonal skills
- initiative
- reliability
info@dialeb.org
