Research/Administrative Assistant - Lebanese for Economy And Development - Lebanon

The mission of the position is to to oversee the logistical, administrative and organizational management of LEAD office and activities.

Main Tasks
- Handling general logistics
- Managing the contact database
- Answering phone, email and general correspondence, and forwarding queries to appropriate colleagues
- Coordinating and keeping track of administrative, financial and organizational schedules
- Following up on legal documents
- Handling travel related arrangements (ticket, visa, accommodation, etc.)
- Maintaining proper functioning the office (i.e- supplies, equipment, phone systems, etc.) while supporting the research team and the executive director
- Maintaining complete inventory of general office equipment and furniture
- Supervising and managing maintenance and logistics
- Liaising with vendors, service providers and suppliers, ensuring that all purchases are cost-effective and at best value
- Maintaining record and computer-based info through filing, retrieval, etc.
- Coordination of activities (meetings, lunches, conferences, interviews, etc.)
- Writing minutes of meetings and preparing all kinds of correspondence: letters, invitations, etc-
- Answering general research queries (archive, documentation, etc.)
- Welcoming and keeping track of visitors including volunteers, freelancers and interns (including orientation to the use of office equipment)
- Welcoming and orienting guests
- Assisting the executive director in duties and giving general support to projects as required by the projects coordinator
- Keeping financial records
- Administering payroll and other expenditures as signed and approved by the executive director and managing appropriate invoices and receipts
- Managing the petty cash

Desired Skills & Experience
- University degree in Economics, Business, Law or equivalent is preferred
- 2 to 4 years of experience in a similar position is required
- Internet savvy with knowledge in social media is preferred
- Excellent communication (oral and written) and organizational (time management, multitasking, record keeping, etc.) skills
- MS Office proficiency (advanced level in Excel and Word)
- English literate

contact@lead-lebanon.org