Finance and Administration Manager - Oxfam GB - Lebanon

Oxfam GB is seeking a competent Finance and Administration Manager who will lead on the financial management of the Lebanon office. We are looking for a proactive Manager, with substantial experience in financial and staff management, fast in delivery, capable to handle financial issues with professionalism, and willing to learn and grow in the organization. If you have any of these qualifications, please apply to be part of the energetic country team in Lebanon.

Job Purpose
Responsible for programme services function within Oxfam GB regional gender equality programme, provision of accurate, timely and relevant financial information and meeting local legal, organisational and donor reporting requirements

REPORTING LINES:
Post holder reports to: Country Director, Lebanon - Middle East
Dotted Management line to the MEEECIS Roving Accountant
Staff reporting to this post: Finance Admin Assistant, and Partners Finance Assistant (possible)

Dimensions
- Handling queries (general), wide-ranging internal and external, including detailed information.
- Perform /supervise day-to-day accounting processing and problem solving (of a varied nature and resolving day-to-day problems without upward referral)
- Advice at a detailed level
- Contributing to procedures and strategy
- Project work
- On the job training - provision of training
- Problems will vary but usually have established solutions
- Manages own time to achieve departmental and country objectives
- Maintain and manage the development of improvements to the department's and country's services, procedures and systems
- Impact of this role is significant within the department/country and may have wider, organisational impact.

Responsibilities
- Maintain and develop financial and accounting systems and procedures in Beirut office to ensure compliance with Oxfam's organisational financial standards and legal and donor requirements.
- Undertake financial and administrative matters in accordance with established procedures.
- Maintain and develop/improve in monitoring systems for programme, projects and management budgets and bring any significant variances to the attention of the CD. Notify the CD of any required adjustments to the country and programme budget forecast on a monthly basis, along with supporting working sheets.
- Produce and communicate high quality monthly project/grant monitoring report by 10th of each month in line with the established budgets; prepare relevant information for Quarterly Management Report as per required standards
- Prepare timely and accurate monthly cash-flow forecasts
- Prepare draft budgets for projects and regional programme when required and within Oxfam's annual budgeting cycle
- Maintain and update funding grid for the ME gender programme
- Work alongside the programme team, partners, and the CD to prepare high quality donor financial reports as per agreed deadlines. This includes undertaking close donor contract administration within Oxfam's systems, including financial reconciliation
- Monitor and undertake all office payments (including payments to partners) to ensure smooth and timely operation of the programme and projects, in line with Oxfam's policies and within the agreed authorisation limits.
- Prepare timely, accurate and high quality monthly accounts (cash books, bank reconciliations, cash counts, various registers and journals) and upload into Oxfam's accounting system.
- Prepare timely accurate and high quality year end accounts per Oxfam's and in country legal requirements
- Support Finance Assistant in establishing, maintaining and developing up to date filing system (both electronic and hard copies) in the office to ensure easy access and systematic storage of information
- Provide support to Oxfam's partners (in particular those based in Iraq) as assigned by the CD (with support from the Finance Assistant) on finance, including regular visits, reviews of partners' monthly financial reports for ongoing projects, audits and training in financial management issues for the finance staff
- Manage Finance/Admin Assistant (objectives, tasks, performance)
- Perform other tasks requested by the CD or the RC (dotted line to the Roving Accountant).

Skills and Competence
Essential:
- Substantial prior accounting experience including budgeting, year-end accounting, provision and development of financial reporting, preferably in a humanitarian /development agency
- Prior management experience
- Ability to prioritise own workload and competing demands, to work independently and to work to deadlines.
- High level of initiative, evidence of high level planning skills.
- Attention to detail, ability to work under pressure and think and plan ahead, reliable.
- Good communication and interpersonal skills on various levels: partners, staff and the Regional Centre.
- Fluency in written and spoken English and Arabic.
- Extensive Microsoft Office experience skills and experience with accounting packages.
- Respect to diversity and particular gender equity and women's rights.
- Extensive Microsoft Office experience skills and experience with accounting packages.
- Respect to diversity and particular gender equity and women's rights.

Highly desirable
- Responsible, flexible and adaptable.
- Capacity and interest to grow with Oxfam GB and willingness to learn.
- Breath of awareness/bigger picture of the organisation and application of this knowledge to own work
- Effective time management and proven record of achieving results.
- Proactive in anticipating problems and promoting the function, innovative.
- Commitment to Oxfam's aims and objectives, awareness of bigger picture of the organisation and application of this knowledge to own work.
- Ability to train and coach others (junior and peer staff).
- A recognised accountancy qualification.

Desirable
- Ability to travel within the region

Please send your CV and a cover letter showing your interest to KSaleh@oxfam.org.uk no later than January 13, 2012. No application will be considered after the closing date.