The Travel Coordinator is responsible for providing support, planning, coordinating and scheduling travel according to the travel procedures and policies of the company. He/She will also perform secretarial, clerical and administrative support to the organization. The role is critical to ensure that the Company’s services are provided in an effective and efficient manner with a "keen sense of urgency and follow through" and accuracy.
Role
- Manages the company’s travel requirements and makes reservations for all airline, ground transportation, hotels and conference room reservations for executives of the company.
- Must be familiar with visa requirements for all countries where executives would require travel, and plan ahead accordingly to prepare any documentation as may become necessary with least entrance requirement preferred.
- Travel folder preparations, including itineraries, electronic bookings, meeting schedules, agenda’s.
- Is responsible to ensure the “executive atmosphere and presentation” of the lobby area is clean and inviting to receive visitors and guests of the company.
- Greets and directs all visitors, including vendors, clients, job candidates and executives and special guests/dignitaries.
- Handles special administrative projects, as well as overflow work from departments and executive assistants.
- Sorts and distributes incoming and outgoing mail
- Performs clerical tasks, such as systematically arranging letters, memorandum, invoices and other indexed documents according to an established system
- Operates office equipment and completes general office work and is open to providing assistance to any of the team members.
- Other duties as assigned.
Skills
- University Degree in Business Administration or any related field
- Minimum of 3 years in a similar position; preferably with past experience as a Travel Coordinator with hands-on experience.
info@gcel.net
