United Nations High Commission for Refugees in Lebanon is seeking a Principal Secretary,
Responsibility
Strategic Direction
Provide support to the Representative in the development of the strategic direction and the operation plan for the Office by:
- Manages the flow of information to the Representative,
- Identifies priorities,
- Proposes actions,
- Provides analysis when needed
- Ensures follow up with section heads on outstanding areas needing a response
- Liaises with section heads to secure timely and authoritative information relevant to matters requiring action, decision or signature by the Representative;
- Selects and makes pertinent abstracts and undertakes searches for information;
- Manages the flow of information of the Representative,
- Identifies priority matters,
- Secures and analyzes supporting documentation,
- Takes appropriate action and follow-up on developments;
Protection and Programme support
Support the protection and programme objectives of the Office by:
- Contributes to the development of the operations plan,
- Reviews period performance reports of the operation,
- Provides guidance on key aspects of results based management, and
- Responds to internal and external oversight committees.
External Relations
- Supports to colleagues in logistic and administrative matters requiring communication and follow-up with other UNHCR offices, government departments, foreign missions and operational partners.
- Places and screens telephone calls and answers queries with discretion;
- Prepares briefing materials for official trips or special meetings;
- Arranges meetings with high-ranking officials and official receptions and receives vistors to Representative
- Prepares informal translations;
Administration
- Arranges appointments and maintains supervisor’s calendar,
- Receives, screens, logs and routes correspondence, attaches necessary background information and maintains follow-up system;
- Drafts and types both non-substantive correspondences and ensures follow-up;
- Liaises with Ministry of Foreign Affairs and Ministry of Interior for official documentation related to UNHCR office and UNHCR staff;
- Maintains, in a confidential manner, files of the Representative and his/her office;
- Maintains and regularly updates lists of names, addresses and telephone numbers of ministers, government officials, members of the diplomatic corps and inter-agency partners;
- Makes travel arrangements for the Representative;
- Is the central focal point for correspondence to the office, channeling it to appropriate sections while ensuring that all important matters and priorities are brought to the attention of the Representative.
- Performs other duties as required.
Authority
- Decides which calls to forward to Representative
- Prioritizes consolidated work-plan for the management team
- Makes representations to the key government interlocutors as directed.
- Requests necessary supporting documentation for residency applications and renewals.
- Reviews, organizes and sends e mails in Representative name as directed.
Requirements
- Bachelor Degree in Administration, Business Administration, or Public Relations
- A minimum of 5 years experience
- Proficiency in computer use
- Good diplomatic and communication skills
- Ability to work under pressure
- Cultural and gender sensitivity and awareness
- Strong Interpersonal skills
- Liaising with external contacts
- Excellent Drafting skills
Send CV and covering letter with "Principal Secretary" in the subject to lebbeprg@unhcr.org
