As the Personal Assistant (PA) will often act as the CEO first point of contact with people from both inside and outside the organization and as the PA will provide administrative support to senior management, her personal qualities, experience, discretion, good judgment ability, communication and office skills are considered very important
Responsibilities
- Greeting visitors, receiving and screening incoming telephone calls and requests, determining the priority matters and providing alert messages accordingly
- Coordinating and facilitating the executive calendar to arrange meetings, appointments and conferences
- Reading and screening incoming correspondence and making preliminary assessment
- Scanning, making copies of important documents and filing them
Organizing and attending meetings and preparing minutes of meetings
- Writing letters and memos and taking dictation
- Creating spreadsheets, preparing sensitive and confidential documents, briefing papers, reports and creating presentations
- Maintaining office systems, including filing and data management
- Making travel arrangements, preparing itineraries, compiling and maintaining travel records and vouchers
Skills
- Degree in a relevant field from an accredited institution
- Relevant training or certification in office administration is a plus
- Minimum 2 years of relevant work experience
- Excellent knowledge of the English language
- Knowledge of the French language is a major plus
- Highly organized with keen attention to details
- Proficient PC skills including word processing
- Ability to operate independently
jobs@fidoadv.com
