Ashkal Alwan is seeking an Assistant Director for its upcoming Home Workspace to carry out and oversee administrative, fundraising and programming duties. Please see below for full terms of reference.
The Lebanese Association for Plastic Arts, Ashkal Alwan is a non-profit organization based in Beirut, Lebanon. Since its inception in 1994, the association has committed itself to the production, facilitation and circulation of artistic practices across a range of disciplines and media. Ashkal Alwan’s platforms include the Home Works Forum on Cultural Practices, curated projects in Lebanon and abroad, the publication of literary works and artists’ books, residency programs, art production grants, and archival documentation of contemporary cultural endeavors. In spring 2011, Ashkal Alwan will launch its multipurpose space in Beirut dedicated to contemporary artistic practices and arts education under the name “Home Workspace”.
Home Workspace is a multipurpose space in Lebanon dedicated to contemporary artistic practices and arts education. Located in Jisr Al Wati, Beirut, the structure offers an array of services and educational platforms, including a multimedia research library, art production facilities, performance and dance studios, audiovisual editing suites, an exhibition space, multimedia auditoriums and an independent educational program to support and facilitate artistic and cultural production.
The Home Workspace will provide support for Ashkal Alwan's existing platforms and develop and introduce various programs.
General Duties
- Fundraising: contacting funders and following funding procedures, i.e. writing proposals, preparing financial files, reporting
- Reporting: Provide verbal reports on the work progress to the General Director and subsequently the Board of Trustees, in addition to preparing written reports, both monthly and periodical, about the working process and the financial aspects of the program
- Public Relations: Managing public relations network and cooperation with Arab and Western art academies and institutions
- Networking: Creating needed cooperation with local art institutes
- Library: Supervising & fundraising for it and obtaining donations from different publishing houses and sources
- Providing overall supervision and implementation of the academic, administrative and artistic plans of the program
- Overseeing educational activities of the program, attending the public events and providing assistance and facilitating for translation when needed
- Follow up on registration and acknowledgment procedures with official departments and local authorities
- Logistics: Oversee the provision and implementation of the logistical needs of the program
- Evaluation: Oversee the implementation of the evaluation processes of staff and students
Administrative Duties
- Heading the general staff meetings with the heads of units
- Following the financial issues of the project with the accountant of the institution and the auditors
- Overseeing the day-to-day expenses of the project, responsible for petty cash
- Executing the decisions of the Board of Trustees in hiring employees in the program according to needs
- Approving vacations of employees
- Deciding the yearly incentives of the employees according to the by-laws and regulations of the institution
- Supervising the work of the employees and evaluating their performance
- Follow up the project's website content
- Attending board meetings when necessary
Requirements
- MA in Human Sciences or MBA or Arts Administration
- 3-5 years of qualified experience in the field of management
- Knowledge of the local artistic and cultural sector
- Knowledge in Contemporary Arts
- Knowledge in the nature of similar local, regional and international institutions
- Knowledge of donor policies in relation to cultural sector
- Excellent communication skills
- Excellent proposal-writing skills
- Excellent command of English; Arabic highly desirable; French or other languages useful
- Ability to influence and convince
- Ability to manage employees adequately and encourage teamwork
- Excellent time-management skills
- Excellent PR skills
- Ability to work under pressure, for long hours and in times of crisis
- Preferably residing in Lebanon and possessing a valid work permit if non-Lebanese
- Visionary
- Diplomatic & tactful
- Strong character and presence
- With a comprehensive view
Send CV and covering letter amal@ashkalalwan.org
(include your projected start date and 3 names of references)
