Duties
- Receive people and provide them with first assistance.
- Greet visitors in a professional and courteous manner and notify the relevant employee.
- Handle and transfer all incoming calls, insuring that calls are answered.
- Handle the reception and the forwarding of the office incoming and outgoing mail/ courier.
- Responsible for registering, typing, sending, distributing copies and filing all outgoing mail, faxes and letters.
- Prepare photocopies when required.
- Maintain the storage of the stationery and place orders as the need arises.
- Receive invoices related to APEG operations and administration charging expenses to relevant departments such as taxi invoices, courier invoices, stationary invoices, etc.
- Organize the archives;
- Enter all information/data according to the data collection tool used;
- Update the database of contacts;
- Update the database related to the Centres’ activities;
- Perform other tasks as the need arises
Requirements
- Effective verbal, listening, written communication skills
- Ability to communicate in French, English and Arabic (including Arabic typing)
- Excellent organizational skills
- Discretion and sense of responsibility
- Ability to work independently and under stress
- Candidate should not be older than 35 years
www.apeg-liban.org
apeg2008@gmail.com
