The Fine Arts & Foundation Studies Department is currently looking for an Academic Assistant to assist the department in all its administrative and clerical needs.
Main duties and responsibilities:
- Receives and screens incoming visitors, phone calls, mail, email, faxes and other correspondence, and channels them to the right person in the department as appropriate.
- Provides administrative assistance to faculty and staff.
- Types letters, statements and reports. Maintains databases, lists and office records.
- Arranges for meetings and activities taking care of all needed details, and has the ability to meet the public in a friendly and open way and to communicate effectively with diverse peoples.
- Maintains an information filing system for the department.
- Researches topics and drafts narrative and statistical reports as assigned, and has commitment to student welfare and development.
- Enters data and maintains databases, lists and records.
- Monitors supplies inventory and orders missing items. Contacts service personnel to fix any breakdowns or machine malfunctions in the office.
- Monitors the work of student assistants and manages their schedules and timesheets.
- Performs other duties pertinent to this job as assigned.
Desired qualifications:
- BA/BS degree from a renowned university.
- 1-3 years work experience in a similar job.
- Excellent verbal and written English and Arabic skills.
- Demonstrates proficiency in Microsoft office (Power Point, Outlook, Excel, Word). Knowledge of SCT-Banner is a plus.
- Has the ability to work independently as well as in a collaborative team environment.
- Office management and research skills.
beirut.hire@lau.edu.lb
