The Administrative Coordinator assumes responsibility of support administrative services for the whole school. Reports to School Principal and Reports to her/him: Administrative Assistant, Correspondent.
Tasks
- Assists in developing the annual budget plan of the school.
- Prepares the weekly scholastic teachers' schedule; allocation of classes and periods.
- Prepares classroom as well as the seating arrangements of students during exams.
- Prepares the periodic schedules of parents-teachers meetings.
- Monitors staff absenteeism and tardiness and provides the H.R. department with weekly reports.
- Provides the H.R. department with list of the number of monthly periods taught by the contractual staff.
- Follows up with the maintenance team and cleaning staff for the general upkeep of the school buildings.
- Prepares all official documents requested by the Ministry of Education or any other official sector.
- Prepares necessary paperwork related to insurance matters; ensures the transportation of emergency cases to hospitals.
- Prepares yearly purchasing orders of uniforms, books, and stationary; ensures their appropriate distribution to all concerned parties.
- Managing and inspecting school canteen.
- Arranges the logistics of photocopying all types of documents (exams, memos…)
- Distribute staff pay slips received from the H.R. department.
- Passing on memos to all parties concerned.
- Evaluates staff performance and submits periodic reports on their progress; suggests training needs accordingly.
- Suggests issuing correspondence letters to department staff (warnings, appreciation letters…)
- Attends meetings, workshops, and training sessions during and outside school hours.
- Performs other duties of similar nature as requested by the School Principal.
Requirements
- Education Background: B.A. Public administration / Business administration or any related field from a reputable university.
- Experience: Min. 3 years of relevant experience. (Preferably in a school)
- Languages: Good in Arabic & English.
- Computer Literacy: Microsoft Office (Word, Excel and Power Point) - Personal skills: Punctual, high attention to details, excellent organizational skills, excellent communication and interpersonal skills and strong character.
Contact Person
Mr. Hady Issa
HR Department
00961-1-544900 ext. 126
acclebanon.hr@gmail.com
