Administrative Assistant - Reem Kachmar - Lebanon

Field: Fashion Industry

Required Skills:

Oral and written communication Skills:

• Contact and coordination with:
o Clients (for follow-up and feedback)
o Atelier (for internal orders and progress)
o Suppliers (for orders and payments)

Management and organizational Skills:

• Keeping track of main designer’s agenda (Daily related reminders and to do list)
• Ability to prioritize tasks and judge required time of tasks completion
• Collection of potential clients inquiries from social media: elaborate related answers and post after main designer’s approval on answers
• Collection of clients inquiries from main designer’s mobile (whatsapps and calls): internal follow-up with team for related feedback.

Problem Solving Skills:

• Managing main designer’s schedule when an unexpected obligation turns up
• Managing deliveries on tight deadlines

Planning Skills:

• Assisting main designer in managing the time of Atelier employees (holidays, days off, etc.)

interested candidates to send their CVs to : info@reemkachmar.com
this is the job description and email

PA to the GM - Beirut Digital District - Lebanon

Job Description:
Work closely with senior managerial or directorial staff to provide administrative support. Help managers to make the best use of their time by dealing with secretarial and administrative tasks.

Duties and Responsibilities
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Devising and maintaining office systems, including data management and filing;
- Coordinating with Travel Advisor staff regarding trips, visas and accommodation ;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Attending some meetings to take notes and prepare minutes;
- Providing general assistance during presentations;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Conducting market researches and issuing comparative reports;
- Liaising with clients, suppliers and other staff; analyzing offers and preparing summaries;
- Carrying out specific projects and research;
- Managing and preparing the Manager’s greeting list and gifts’ list;
- Responsibility for some accounts and budgets.

Skills and qualifications
- A degree in management, with at least 5 years’ experience;
- Excellent knowledge of MS Office (Word “Arabic” and “English”, Excel and Power Point);
- Excellent Communication skills, and decent manners;
- Organizational skills;
- Discretion & Confidentiality;
- Flexibility of working hours;
- Adaptability;
- Good interpersonal skills;
- Ability to multitask;
- Ability to deliver under pressure.

Interested candidates should send their CV to careers@Beirutdigitaldistrict.com with the title: Application to the PA to the GM position

For more information check: www.beirutdigitaldistrict.com and www.zre.com.lb

Administrative Assistant - Maalouf Group - Lebanon

EMC contracting company is seeking an “Administrative Assistant”

Location: Sin El Fil
Employee type: Full time employee
Education: University degree
Experience: Minimum 2 years
Gender: Female
Category:
- Clerical
- HR

Some of duties and responsibilities:
- Prepare the Tender file.
- Produce the tendering plan and establish the tendering team, which typically includes representation from a company's financial, legal and estimation departments.
- Organize Tender distribution logistics, including the management approval process.
- Oversee the proposal development process to submit tenders on time.
- Follow up the tenders submissions date to be sure that all tenders documents will be ready in time (follow up on: estimation and prices, legal files…)
- Follow up with client during and after the sealing session
- Search for new tenders as appropriate
- Conducts work in accordance with the EMC procedures and policies and Insures implementation of the yearly set objectives
- Prepare, post and follow up the vacancies posts
- Screening CVs
- Interview Candidates on phone and personally
- Maintain and update vacation and permissions records of all employees.
- Prepare and send the attendance report to the Accounting and MD every month
- Do the induction training to new employees
- Update the trainings contact list
- Prepare the training annual plan with the MD and distribute it
- Update the training database

rmaalouf@maaloufgroup.com

PA to the GM - Beirut Digital District

Job Description:
Work closely with senior managerial or directorial staff to provide administrative support. Help managers to make the best use of their time by dealing with secretarial and administrative tasks.

DUTIES AND RESPONSIBILITIES
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Devising and maintaining office systems, including data management and filing;
- Coordinating with Travel Advisor staff regarding trips, visas and accommodation ;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Attending some meetings to take notes and prepare minutes;
- Providing general assistance during presentations;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Conducting market researches and issuing comparative reports;
- Liaising with clients, suppliers and other staff; analyzing offers and preparing summaries;
- Carrying out specific projects and research;
- Managing and preparing the Manager’s greeting list and gifts’ list;
- Responsibility for some accounts and budgets.

SKILLS, QUALIFICATIONS AND REQUIREMENTS
- A degree in management, with at least 5 years’ experience;
- Excellent knowledge of MS Office (Word “Arabic” and “English”, Excel and Power Point);
- Excellent Communication skills, and decent manners;
- Organizational skills;
- Discretion & Confidentiality;
- Flexibility of working hours;
- Adaptability;
- Good interpersonal skills;
- Ability to multitask;
- Ability to deliver under pressure.

Interested candidates should send their CV to careers@Beirutdigitaldistrict.com with the title: Application to the PA to the GM position

For more information check: www.beirutdigitaldistrict.com and www.zre.com.lb

Inventory Control Assistant - Snowball - Lebanon

Job Description

Purchasing:
- Prepare initial orders, reconcile with budget and assortment plan and submit to the management.
- Check confirmed orders and proforma against the initial orders submitted.
- Process the order data into JDE oracle.
- Submit orders for pricing, system updating, barcodes printing and receiving.

Receiving:
- Receives and counts items in a warehouse inventory and records the data manually and on the Mobile Machine
- Follow up on received shipment for discrepancy tracking and damage reporting.
- Update stock Level upon receiving of Shipments.

Stock and Warehousing:
- Process and validate inventory transactions.
- Keeps the stocked items organised and readily accessible in the warehouse.
- Maintain a proper electronic and manual filing system for the supply chain unit.

Required Qualifications:
- Ability to follow direction, and demonstrate basic problem solving skills.
- Effectively manage time to ensure all tasks are completed quickly but accurately.
- Demonstrate a strong ability to work independently. Can stay on task in an often distracting environment.
- Maintain a professional appearance and demeanor at all times.
- Open to changing situations and opportunities, and willing to perform all tasks assigned

Experience, Education:
- BA in Business Administration or equivalent from a reputable University.
- 2+ years of work experience in a similar fields.
- Familiar with Microsoft office (Word, Power Point , excel (obligatory))

Salary: Commensurate with experience
Schedule: Full-time
Hours: 8:30 am-5:00 pm

hr@usnowball.com

Personal Assistant to the General Manager - Beirut Digital District - Lebanon

Job Description
Work closely with the General Manager to provide administrative support, help in administrative tasks, assist in purchasing, produce reports, etc

DUTIES AND RESPONSIBILITIES
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post,
- Devising and maintaining office systems, including data management and filing;
- Coordinating with Travel Advisor staff regarding trips, visas and accommodation ;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Attending some meetings to take notes and prepare minutes;
- Providing general assistance during presentations;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Conducting market researches and issuing comparative reports;
- Liaising with clients, suppliers and other staff; analyzing offers and preparing summaries;
- Carrying out specific projects and research;
- Handling purchasing tasks;
- Responsibility for some accounts and budgets.

SKILLS, QUALIFICATIONS AND REQUIREMENTS
- A university degree is a must
- Minimum 3 years of experience in the field
- Excellent knowledge of MS Office (Word “Arabic” and “English”, Excel and Power Point);
- Excellent Communication skills,
- Organizational skills;
- Discretion & Confidentiality;
- Flexibility of working hours;
- Adaptability;
- Good interpersonal skills;
- Ability to multitask;
- Ability to deliver under pressure.

Send CV to careers@beirutdigitaldistrict.com with the title: Application to the PA to the GM position

Academic Assistant - LAU - Lebanon

The Adnan Kassar School of Business has a vacancy for an Academic Assistant to provide administrative support to the School. This position is located on Beirut Campus

Basic Responsibilities:
- Provides administrative assistance to faculty and staff of the School.
- Performs School’s daily correspondence and filing.
- Maintains processes and updates files, records and/or other documents.
- Performs daily routine tasks: typing, copying, phones backup, processing forms, mail duties and other office duties.
- Orders, stocks and supplies office supplies.
- Answers queries concerning School’s activities and operations.
- Follows up on School’s requests.
- Schedules and arranges calendar items, appointments, interviews, meetings, conferences, and other School events.
- Makes business travel and lodging arrangements.
- Performs data entry.
- Edits and proofreads documents.
- Coordinates with other departments/schools on administrative and/or operational matters.
- Performs other duties pertinent to this job, as assigned.

Minimum qualifications:
- BA/BS degree from a recognized university
- Excellent oral and written English communication skills
- Excellent computer skills
- Excellent organizational and administrative skills
- Ability to maintain confidentiality of records and information
- Ability to relate well to a variety of individuals, including students, faculty and staff

CVs should be emailed to vacancy6@lau.edu.lb, specifying the job title in the subject line. Please provide the exact month and year while listing your professional experience.

Closing date for applications is Sunday January 3, 2016.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

The Lebanese American University is committed to a policy of equal opportunity

Assistants - EXCE - Multiple Locations

Being in constant evolution, EXCE company has to recruit assistants with many and varied profiles.

As we carry out projects all over the world, our assistants perfectly master foreign languages and especially English.

careers@exce.com

Part-Time Administrative Assistant - Transformative & Empowering Solutions - Lebanon

Essential duties and responsibilities
- Performs a variety of secretarial and clerical duties for the company and assist Managing. Director in work related tasks including research, writing and editing documents.
- Prepare documents for ordering supplies and procurement items.
- Performs receptionist duties by answering and forwarding telephone calls, greeting office visitor, and providing general information within area of assignment.
- Makes arrangements for all aspects of company interviews, meetings, and events
- Maintains and scans records and documents, and updates the filings system.
- Orders office supplies and conducts equipment/supplies inventory as required.
- Provides assistance with coordinating office activities.
- Operates a personal computer and network related tools including printer, scanner and fax machine.
- Keeps all office areas and equipment organized.
- Performs other duties as assigned or required.

Qualifications
- Experience using Microsoft Office
- Language: Arabic / English
- Send CV to info@t-esolutions.com , starting date: As soon as possible
- Applicants will be considered on a rolling basis until position is filled

Location
Hamra area, between LAU and AUB

Academic Assistant - LAU - Lebanon

The Beirut School of Business has a vacancy for an Academic Assistant to provide administrative support to the School.
Basic Responsibilities:

- Provides administrative assistance to faculty and staff of the School.
- Performs School’s daily correspondence and filing.
- Maintains processes and updates files, records and/or other documents.
- Performs daily routine tasks: typing, copying, phones backup, processing forms, mail duties and other office duties.
- Orders, stocks and supplies office supplies.
- Answers queries concerning School’s activities and operations.
- Follows up on School’s requests.
- Schedules and arranges calendar items, appointments, interviews, meetings, conferences, and other School events.
- Makes business travel and lodging arrangements.
- Performs data entry.
- Edits and proofreads documents.
- Coordinates with other departments/schools on administrative and/or operational matters.
- Performs other duties pertinent to this job, as assigned.

Minimum qualifications:

- BA/BS degree from a recognized university. MBA is a plus.
- Excellent oral and written English communication skills.
- Excellent computer skills.
- Excellent organizational and administrative skills.
- Ability to maintain confidentiality of records and information.
- Ability to relate well to a variety of individuals, including students, faculty and staff.

CVs should be emailed to vacancy8@lau.edu.lb, specifying the job title in the subject line. Please provide the exact month and year while listing your professional experience.

Closing date for applications is Tuesday April 21, 2015.

No applications will be accepted after this date, and only shortlisted candidates will be notified.

Assistant CEO - Exquitech - Lebanon

- Provide administrative support for CEO
- Providing quality customer service
- Working in a professional environment
- Coordinate meetings, prepare reports and other confidential materials
- Customer relationship management and using CRM software
- Managing the day-to-day operations of the office
- Organizing and maintaining files and records
- Planning and scheduling meetings and appointments
- Managing projects and conducting research
- Preparing and editing correspondence, reports, and presentations
- Making travel and guest arrangements

Competencies
- Analytical skills
- Communication skills
- Reporting skills
- presentation skills
- knowledge of Microsoft products such as Excel , Word , Power Point and outlook
- Good English skills and knowledge in sending emails

hr@exquitech.com

Administrative Assistant - Surveal - Lebanon

Will be responsible for performing, initiating , and following through to completion all data entries and other administrative activities.

Requirements
- Minimum 1/3 years of experience
- Excellent planning and organization skills
- Excellent English / fluent in French
- Ability to work under pressure
- Ability & Willingness to learn new tools needed to get the job done efficiently and effectively
- Excellent use of Microsoft office applications

recruitment@surveal.com

Administrative Assistant - Yellow Jacket - Lebanon

The administrative assistant will be responsible for performing, initiating and following through to completion all data entries, customer services & other administrative activities.

Requirements
- Bachelor Degree in Business Administration or equivalent.
- Minimum 1-3 years of experience.
- Excellent planning and organization skills.
- Excellent written and oral communication skills in Arabic & English.
- Ability to work under pressure.
- Ability & willingness to learn new tools needed to get the job done efficiently and effectively.
- Excellent use of Microsoft Office applications.
- Willingness to work extra hours when needed.

info@beeyellowjacket.com

Administrative Assistant - Yellow Jacket - Lebanon

The administrative assistant will be responsible for performing, initiating and following through to completion all data entries, customer services & other administrative activities.

Requirements
- Bachelor Degree in Business Administration or equivalent.
- Minimum 1-3 years of experience.
- Excellent planning and organization skills.
- Excellent written and oral communication skills in Arabic & English.
- Ability to work under pressure.
- Ability & willingness to learn new tools needed to get the job done efficiently and effectively.
- Excellent use of Microsoft Office applications.
- Willingness to work extra hours when needed.

info@beeyellowjacket.com

Administrative Assistant - Monroe Hotel - Lebanon

- A fashion design office in Beirut is looking to hire Administrative Assistant with minimum 1-2 years in marketing ,Graphic design and fashion
- BA in business or marketing ,Presentable, fluent in English ,French is a plus, Age between 25-35 and working hours from 9:00 - 18:00

Main tasks
- Follow and update all social media
- Manage the purchases with suppliers
- Checking the products
- Quality control
- Administrative work

bassima.fares@monroebeirut.com

Personal Assistant - PragmaDoms - Lebanon

PragmaDoms is looking to recruit a personal assistant to the CEO in the Beirut Downtown Offices.

A good sense of responsibility and poper etiquette is important.

The position is full time, proficiency in Microsoft Office is a must.

hr@pragmadoms.com

Administrative Assistant - Boubess Group - Lebanon

- Manages the General Managers’/Partners schedule and maintains total confidentiality with regards to all matters pertaining to the Executive Office (regarding staff, business and guest information).
- Responsible for typing all correspondence relating to the Executive Office according to the Partners instructions.
- Ensures that the correspondence, both outgoing and incoming, are handled on a regular and timely basis.
- Prioritizes and performs accordingly, ensures that the General Manager/Partners requirements and urgent correspondence is handled with speed and efficiency.
- Reviews all incoming mail and prioritizes it before forwarding to the Partners
- Ensures the cleanliness of the department through the help of Housekeeping.
- Ensures the proper handling of all FF&E and operating equipment.
- Is familiar with the company’s internal policies and all safety procedures.
- Cooperates in the performance of any reasonable task requested by the management.
- Shows consideration of the departments requirements for flexible working hours when working demands arise.
- Maintains and traces files, takes and makes minutes of meeting.
- Arranges meetings and appointments both internally and externally and maintains the diary of the Partners.
- Handles incoming and outgoing calls.
- Handles the Partners follow up, internally and externally and ensure that deadlines are met.
- Ensures all outgoing correspondence is typed, proof read and dispatched to the highest possible standard.

Apply Online

Assistant Manager - Platinum Holding - Lebanon

Looking for an assistant manager with accounting skills for a construction company based in Hazmieh.

info@platinumhldg.com

Administrative Assistant - F.A.S.T - Lebanon

Administrative Assistant with basic knowledge of accounting & invoicing, for automotive services company, preferred with experience in field or similar, Nahr El Mot area

info@fast-sal.com

Executive Assistant - Arabnet - Lebanon

Executive Assistant to the CEO

- Manage and maintain the CEO’s schedule, coordinate required meetings
- Support CEO with email communications, including filtering emails, forwarding to responsible department managers, highlighting urgent correspondence or issues
- Maintain a record of emails and ensuring that important emails are responded to
- Support CEO with coordinating travel arrangements
- Support with answering calls or requests for the CEO while traveling
- Complete research and take meetings notes as required by CEO
- Prepare correspondence on behalf of CEO, especially to general inquiries, invitations, etc
- Ensure guests of CEO are taken care of properly
- Support with HR

jobs@arabnet.me